Executive Assistant - Construction (Remote)

Outsource Access; Manila; Remote; PHP 600,000 - 1,200,000; Full time

Benefits offered by this job

HMO coverage

Group Life Insurance

Paid leave credits

Overtime Pay

13th Month Pay

Job summary

Outsource Access is seeking a proactive operations support professional to serve as the central anchor across multiple business units. You will organize executive communications, manage complex calendars, and coordinate critical workflows while ensuring confidentiality.

You will track milestones, maintain engineering docs in Bluebeam and AutoCAD, and perform data analysis in Excel to keep finances and projects transparent and on track.

Qualifications

• A dynamic role supporting multiple arms of the business across admin, data reporting, and ops.
• Tech proficiency with MS 365 apps and project/document management tools.
• Ability to anticipate scheduling conflicts and push tasks forward independently.

Responsibilities

• Coordinate executive communications and complex schedules across business units.
• Track milestones, manage engineering docs in Bluebeam and AutoCAD, and report progress.
• Perform data analysis in Excel and monitor payroll & expenses for accuracy.
• Safeguard confidential business data and act as trusted partner to leadership.

Skills

Independent Problem Solver

Process-Oriented Thinker

Multi-Business Mindset

Tech-Savvy

Time Management

Tools

Microsoft 365

Excel

Outlook

Teams

SharePoint

Microsoft Project

Bluebeam

AutoCAD

Job description

Owning the Chaos: You will serve as the central operational anchor across multiple business operations, proactively organizing executive communications, complex schedules, and critical workflows so nothing slips through the cracks .

Driving Project Momentum: You will accurately track milestones, manage technical documentation via Bluebeam and AutoCAD, and coordinate project updates to ensure timelines are strictly met .

Guarding Financial Accuracy: You will run essential spreadsheet data analysis, coordinate payroll support, and track expenses to keep the financial health of the businesses highly accurate and transparent .

Securing the Inner Circle: You will handle highly sensitive business, project, and financial data with ultimate discretion, acting as a trusted operational partner to executive leadership .

Requirements

Is This You?

A Multi-Business Mastermind: You thrive in dynamic environments and can seamlessly pivot between administrative tasks, data reporting, and operational support for different company arms without losing focus .

A Process-Oriented Thinker: You possess sharp organizational skills and ideally bring a technical or engineering background that helps you easily grasp engineering documentation and project management software .

An Independent Problem Solver: You don't wait for instructions. You look ahead, anticipate scheduling conflicts, prepare daily operational summaries, and independently push tasks forward .

Tech-Savvy: You have strong proficiency in Microsoft 365 (especially deep Excel knowledge, Outlook, Teams, SharePoint), Microsoft Project, and familiarity or basic competency with industry tools like Bluebeam and AutoCAD .

Your Home Office: You have a secure, dedicated, and quiet remote work environment equipped with a reliable client-provided or highly secure device capable of handling confidential corporate workflows .

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.