Executive Assistant - Construction (Remote)

Outsource Access Careers; Philippines; Remote; PHP 335,000 - 614,000; Full time

Benefits offered by this job

HMO coverage

Group Life Insurance

Paid leave credits

Overtime pay

Night differential

13th month pay

Government-mandated benefits

Job summary

Outsource Access Careers is seeking a proactive operations assistant to act as a central hub across multiple business units. The role focuses on organizing executive communications, managing schedules, and coordinating critical workflows in a remote setup.

You will track milestones, handle engineering docs with Bluebeam and AutoCAD, and support payroll and expense tracking while protecting sensitive information. A tech-savvy, independent problem solver will thrive here.

Qualifications

• Proficiency with Microsoft 365 apps including Excel, Outlook, Teams and SharePoint.
• Strong organizational and documentation skills with exposure to engineering docs.
• Ability to manage multiple projects and schedules independently.

Responsibilities

• Coordinate administrative tasks, data reporting and operational support across business arms.
• Track milestones and maintain project documentation using Bluebeam and AutoCAD.
• Prepare daily operational summaries and anticipate scheduling conflicts.

Skills

Microsoft 365

Excel

Outlook

Teams

SharePoint

Microsoft Project

Bluebeam

AutoCAD

Tools

Bluebeam

AutoCAD

Microsoft Project

Job description

Owning the Chaos: You will serve as the central operational anchor across multiple business operations, proactively organizing executive communications, complex schedules, and critical workflows so nothing slips through the cracks.

Driving Project Momentum: You will accurately track milestones, manage technical documentation via Bluebeam and AutoCAD, and coordinate project updates to ensure timelines are strictly met.

Guarding Financial Accuracy: You will run essential spreadsheet data analysis, coordinate payroll support, and track expenses to keep the financial health of the businesses highly accurate and transparent.

Securing the Inner Circle: You will handle highly sensitive business, project, and financial data with ultimate discretion, acting as a trusted operational partner to executive leadership.

This is a remote position.

How You’ll Make a Difference

• Owning the Chaos: You will serve as the central operational anchor across multiple business operations, proactively organizing executive communications, complex schedules, and critical workflows so nothing slips through the cracks.
  

• Driving Project Momentum: You will accurately track milestones, manage technical documentation via Bluebeam and AutoCAD, and coordinate project updates to ensure timelines are strictly met.
  

• Guarding Financial Accuracy: You will run essential spreadsheet data analysis, coordinate payroll support, and track expenses to keep the financial health of the businesses highly accurate and transparent.
  

• Securing the Inner Circle: You will handle highly sensitive business, project, and financial data with ultimate discretion, acting as a trusted operational partner to executive leadership.
  

Requirements

Is This You?

• A Multi-Business Mastermind: You thrive in dynamic environments and can seamlessly pivot between administrative tasks, data reporting, and operational support for different company arms without losing focus.
  

• A Process-Oriented Thinker: You possess sharp organizational skills and ideally bring a technical or engineering background that helps you easily grasp engineering documentation and project management software.
  

• An Independent Problem Solver: You don't wait for instructions. You look ahead, anticipate scheduling conflicts, prepare daily operational summaries, and independently push tasks forward.
  

• Tech-Savvy: You have strong proficiency in Microsoft 365 (especially deep Excel knowledge, Outlook, Teams, SharePoint), Microsoft Project, and familiarity or basic competency with industry tools like Bluebeam and AutoCAD.
  

• Your Home Office: You have a secure, dedicated, and quiet remote work environment equipped with a reliable client-provided or highly secure device capable of handling confidential corporate workflows.
  

Benefits

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Your Financial Rewards

Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.