Executive Assistant, Commercial

Drug Hunter; Philippines; Hybrid; PHP 420,000 - 720,000; Full time

Benefits offered by this job

Medical insurance

Parental leave

401(k) match

Home office stipend

Learning & development

Job summary

Drug Hunter is seeking a Commercial Executive Assistant to partner with our leadership and commercial teams. The role blends executive support with operational coordination to keep calendars, travel, communications, and key initiatives organized and on track.

You will work cross-functionally across Sales, Marketing, and other teams, coordinating schedules, preparing briefings, and helping manage events, visits, and critical programs while maintaining a high level of professionalism and

Qualifications

• 5–8+ years of experience supporting senior executives and/or commercial leadership.
• Experience supporting Sales, Business Development, or other customer-facing teams is preferred.
• Exceptional time management, prioritization, and multitasking abilities.
• Highly detail-oriented with the ability to manage multiple moving pieces without losing sight of deadlines.
• Proficient with productivity tools and automations, including Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, and LLMs.
• Trusted to handle confidential information and represent leaders with professionalism.

Responsibilities

• Provide high-level administrative and operational support to designated leaders.
• Manage calendars, travel arrangements, expenses, and administrative tasks on behalf of designated leaders.
• Coordinate meetings across internal teams, customers, prospects, partners, and other external stakeholders.
• Anticipate needs and proactively resolve scheduling, travel, and logistical challenges.
• Support additional executives and commercial team members as business needs evolve.

Skills

Executive support

Project coordination

Cross-functional collaboration

Time management

Detail oriented

Communication skills

Tools

Google Workspace

Microsoft Office

Slack

Project management tools

Superhuman

LLMs

Job description

About the Role

Drug Hunter is a B2B subscription knowledge base for biotech and pharma R&D scientists that empowers them to discover the medicines of the future. We serve most of the world’s top biotech and pharma companies, including Dow 30 and S&P 500 organizations.

We are seeking a Commercial Executive Assistant who will serve as a trusted partner and operational force-multiplier to members of our leadership and commercial teams. This role combines executive support with commercial and operational coordination—helping ensure leaders’ time, communications, travel, customer-facing activities, and key initiatives are organized and executed effectively.

The ideal candidate is exceptionally organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced, growing organization. This individual will play an important role in keeping commercial activities moving, anticipating logistical needs, and ensuring strong coordination across Sales, Marketing, and other teams.

Location: Hybrid position based in the central or eastern time zones. Domestic and occasional international travel may be required, estimated at approximately 10–15%.

Key Responsibilities

Executive & Commercial Leadership Support

Exercise strong judgment to provide high-level administrative and operational support to designated leaders, helping ensure priorities, schedules, and day-to-day activities run smoothly.

• Manage calendars, scheduling, travel arrangements, expenses, and administrative tasks on behalf of designated leaders.
• Coordinate meetings across internal teams, customers, prospects, partners, and other external stakeholders.
• Anticipate needs and proactively resolve scheduling, travel, and logistical challenges.
• Help leaders stay organized and focused on their highest-priority activities.
• Support additional executives and commercial team members as business needs evolve.

Communication & Information Management

Support effective communication and information flow across the commercial organization and broader company.

• Review, organize, and help prioritize inbound communications and requests.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Track action items and follow-up commitments to help ensure timely execution.
• Draft and coordinate professional communications on behalf of members of the leadership team.
• Help maintain organized documentation and information related to key meetings, initiatives, and customer activities.

Commercial & Operational Coordination

Support the execution of strategic and operational priorities across the commercial organization.

• Coordinate cross-functional projects and initiatives involving Sales, Marketing, Finance, Science, Operations, and leadership.
• Manage timelines, deliverables, and stakeholder communications for assigned initiatives..
• Support coordination of multi-site customer visits across various time zones and countries, including travel, schedules, meeting logistics, and calendar invitations.
• Help track logistical and operational requirements for customer visits, seminars, conferences, symposium, dinners/mixers and other commercial activities.
• Identify opportunities to improve workflows, streamline processes, and enhance operational efficiency.
• Support special projects and ad hoc initiatives as needed.

Events & Commercial Programs Support

Provide logistical and coordination support for select customer-facing events, commercial programs, and internal Sales activities.

• Partner with Sales and Marketing to coordinate invite lists and attendee tracking for customer dinners, mixers, symposiums, and other commercial events.
• Coordinate calendars, meeting invitations, travel logistics, and schedules associated with customer visits and multi-site trips.
• Track and coordinate Sales requirements for customer visits and events, including materials, collateral, swag, shipping, and other logistical needs.
• Support planning of internal commercial events, including Sales Kickoff meetings, team meetings, and offsites.
• Assist with venue research and selection, agendas, external collaborator coordination, catering, travel, and other event logistics.
• Coordinate with internal stakeholders, vendors, venues, and external partners as needed.
• Help maintain event timelines and ensure key logistical deadlines and requirements are met.
• Provide occasional on-site support for select company or commercial events.

Operational Excellence

Contribute to building efficient and scalable processes that support a growing commercial organization.

• Assist with budgeting, expense management, vendor coordination, and resource planning as needed.
• Recommend and implement process improvements that reduce friction and increase efficiency.
• Help establish systems and workflows that improve organization, visibility, and execution.
• Maintain a high level of attention to detail across schedules, travel, meetings, events, and other operational responsibilities.
• Perform other duties as needed to support the success of the organization.

Qualifications

• 5–8+ years of experience supporting senior executives and/or commercial leadership in a fast-paced, high-growth environment.
• Experience supporting Sales, Business Development, or other customer-facing teams is strongly preferred.
• Exceptional time management, prioritization, and multitasking abilities.
• Highly detail-oriented with the ability to manage multiple moving pieces without losing sight of deadlines or follow-up.
• Able to communicate professionally and confidently with senior executives, customers, external partners, and internal stakeholders.
• Proficient with productivity tools and automations, including Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, and LLMs.
• Comfortable adopting new tools and systems quickly.
• Trusted to handle confidential information and represent members of the leadership and commercial teams with maturity and professionalism.
• Demonstrates strong judgment and understands when to act independently versus escalation.
• Resourceful, proactive, and solutions-oriented.
• Takes ownership of details and follows tasks through to completion.
• Collaborative, positive, and comfortable working across functions.

Drug Hunter provides industry-leading benefits, including:

• Competitive salary, variable compensation, and equity.
• Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan.
• Short-term and long-term disability insurance.
• Cancer and critical illness coverage.
• Up to 14 weeks paid parental leave after one year of tenure and childcare FSA plan.
• 401(k) with employer match (3–5%).
• Home office setup stipend for fully remote employees.
• Learning and development support.
• Generous and flexible vacation and leave policies.