Executive Assistant Business Development Officer

AFRY; Metro Manila; On-site; PHP 1,339,000 - 2,009,000; Full time

Benefits offered by this job

Friendly international environment

Competitive salary package

Career growth opportunities

Global project exposure

Job summary

AFRY is seeking an Executive Assistant Business Development Officer in Manila to monitor and manage RFPs, bids, and sub-contractor contracts while coordinating with project teams. The role requires strong contract administration, negotiation skills, and excellent English communication to ensure compliance with policies and regulatory requirements.

Ideal candidates will have a Bachelor's in a related field and 8+ years' experience in EPC or turnkey projects, with proficiency in MS Office and a

Qualifications

• Bachelor's Degree in Business, Engineering or Legal Management.
• 8+ years in contract management, bids and proposals.
• Experience drafting NDAs, quitclaims, LOIs and related docs.
• Proficiency in drafting/pro-forma variations orders and LD calculations.
• Experience with PO drafting and contract administration.

Responsibilities

• Monitor, control, and facilitate evaluation of Requests for Proposals and bids.
• Review and approve sub-contractor submissions in line with policies.
• Maintain contracts database and storage contracts.
• Interface with suppliers to negotiate and draft contracts compliant with terms and regulations.
• Support Project Manager in managing subcontract requirements until close-out.
• Manage selected suppliers including renewals, pricing negotiations, and performance monitoring.
• Update Variation Order Log and control processing of Variations.
• Ensure bids comply with tender documents and customer specifications.
• Other related tasks as needed.

Skills

Contract management

Bids & proposals management

English communication

Negotiation

Project coordination

Microsoft Office

Team player

Education

Bachelor's Degree in Business

Tools

MS Office

Job description

Job Description:

Company Description

AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In Asia, we are a leading power sector consulting engineering company executing our regional consultancy and engineering assignments from our power sector consulting offices in Bangkok, Jakarta, Kuala Lumpur, Manila, Hanoi, Singapore, Pune, Noida and Taipei. In total, we have multinational staff of more than 500 working in renewable energy and power generation field in Asia.

In line with our increasing business, we are looking for Executive Assistant Business Development Officer in Manila, Philippines.

Job Description

• Shall be primarily responsible for monitoring, controlling, and facilitating evaluation of Requests for Proposals from potential partners and overall Bids and Proposals Management for the Project.


• Ensures that sub-contractor submissions and proposals are reviewed and approved within company policies


• Maintain contracts database. Maintain short-term and long-term storage contracts


• Interfaces with potential partners (i.e. suppliers / contractors) to negotiate and draft contracts, qualify / clarify bids and proposals received that support the commercial goals and comply with company policies and government regulations


• Support the Project Manager in managing the requirements and deliverables contained in sub-contracts assigned, until close-out of the same


• Be responsible for managing selected suppliers (including contract renewals and related pricing negotiations, monitoring suppliers’ performance, contract discontinuance, etc.)


• In conjunction with the Project Scheduler and the Billing and Claims Controller, periodically update the Variation Order Log for each of the respective sub-contractors assigned as well as maintain and control the processing and database of Variation Orders.


• Liase closely with the Contracts Manager and Engineering Review Specialists respectively in reviewing and determining suitability and compliance of submitted bids and proposals vis-a-vis the commercial terms and conditions and technical specifications established by the Customer in the Tender documents


• All other tasks which may from time-to-time require.

Qualifications

• Candidate would possess at least a Bachelor's Degree in Business, Engineering, Legal Management. Those with experience in EPC or full turn-key project function would have a distinct advantage.


• Minimum 8 years working experience in the contract management / administration, bids and proposals.


• Hands-on exposure in drafting / issuance of documents such as N.D.A's, Quitclaims, Acceptance Certificates, pro-forma L/C drafts, bonds drafting and processing (e.g. D.P. , Performance, Warranty), pro-forma Variation Orders as well as calculation of L.D.s highly desired.


• Basic competence in crafting P.O.s and contracts


• Strong analytical, financial and negotiation skills, as he/she will be directly responsible for the sourcing, the selection and the negotiation of new supplier contracts. In addition, he/she will also be responsible for managing existing suppliers (including contract renewals and related pricing negotiations, monitoring suppliers performance, contract discontinuance, etc.) of the Project.


• Keen attention to details balanced / tempered with the ability to understand and appreciate the overall picture.


• Excellent knowledge in Microsoft Office Applications including word processing, spreadsheets, presentation packages, etc.


• Good communication and presentation skills and fluent in spoken & written English. Knowledge of the local dialect an advantage but not a requirement.


• A matured person with initiative, hardworking, dedicated and committed to meet project deadlines.


• Can work with minimal supervision and handle pressure well.


• Required language(s): English.


• A TEAM PLAYER

Additional Information

• Friendly international working environment with a wide variety of interesting and challenging tasks


• Competitive salary package


• Career opportunity in one of the largest international consulting and engineering companies


• Possibility to grow professionally and advance in career


• Possibility to work in international renewable energy projects

AFRY is committed to creating an inclusive & diverse environment and we are actively looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, religion, disability, or age. You will be part of a global and diverse company where our differences are our strengths. Join us to accelerate the transition towards a sustainable society.

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That's how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.