Executive Assistant GDS Associate 1 1

Ernst & Young Advisory Services Sdn Bhd; Philippines; On-site; PHP 450,000 - 700,000; Full time

Job summary

EY in the Philippines/Singapore seeks an Executive Assistant to support senior management with diary, calendar, travel, and documentation tasks. You will deliver ESS and admin services in a collaborative team environment and ensure smooth office operations.

The role requires outstanding organization, communication, and the ability to work virtually and with clients, adapting to a dynamic and fast-paced setting.

Qualifications

• Excellent organizational and administrative skills with high attention to detail.
• Strong written and oral communication skills for internal and external stakeholders.
• Ability to manage multiple priorities and tight deadlines in a team setting.
• Proficiency with IT/database systems and corporate tools used for ESS/admin tasks.

Responsibilities

• Provide diary, calendar, and travel management support for senior management.
• Record meeting minutes, organize documentation, and maintain databases.
• Coordinate trainings, workshops, and area visits with logistics support.
• Support tool administration and allied administrative requirements as needed.

Skills

Problem solving

Prioritization

Project management

IT database systems

Written & verbal communication

Team player

Virtual work independence

Diplomacy with clients

Job description

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At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Title - Executive Assistant - Associate
Location – Philippines/Singapore
Job Listing Detail
At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for
Please find the job description for EA Role:
The associate (ESS and admin services) would be required to work in an team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on need basis.
Essential Functions of the Job: The primary role and responsibility of this position will be to work in a team environment and deliver ESS and admin services including, but not limited to
Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location
Calendar Management - Maintaining project team’s calendar to showcase all key events that needs to be planned.
Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call
Travel Management - Support the project team members in booking the travel ticket
Workshop or Area visit Plan - Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc.
Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access.
Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions
Tool Support and administration – Administrative support on various internal/external tools used across EY office

Administration and organization

• Enjoys problem solving
• Able to prioritize effectively
• Strong project management skills
• Comfortable using IT database systems

Interpersonal skills

• Excellent written and oral communication skills
• A strong team player who is comfortable working collaboratively with others
• Must be able to work virtually, and independently
• Able to be diplomatic when dealing with clients

Flexibility

• Respond well to deadlines and work outside of normal hours when required
• Comfortable working on a number of activities concurrently
• Able to work in a rapidly changing environment and prioritize accordingly

Key attributes

• Professional and diplomatic communicator
• Quality focused and takes pride in paying attention to detail

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

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