Executive Assistant

Global Medical Virtual Assistants; Quezon City; Remote; PHP 520,000 - 623,000; Full time

Benefits offered by this job

Free Training

Paid Time Offs

HMO Coverage

Optical Rewards

Performance-Based Increase

Permanent Work From Home

Job summary

Global Medical Virtual Assistants is seeking an Executive Assistant to act as a strategic partner for physicians and leadership. You will maximize executive productivity, protect time, and ensure calendar alignment across Outlook and EMR while coordinating patient intake and credentialing workflows.

You will manage appointments, confirm availability, resolve conflicts, and follow up on documentation and renewal dates, working closely with Patient Navigators and the intake team in a remote,

Qualifications

• Excellent verbal and written English communication required.

Responsibilities

• Manage physician calendars in Outlook and EMR, aligning schedules across systems.

Skills

Verbal and written English

Calendar management

Outlook proficiency

EMR scheduling

Credentialing experience

Proactive follow-through

Night shift flexibility

Tools

Outlook

EMR scheduling

Job description

The Executive Assistant serves as a primary strategic and administrative partner to our physicians and leadership team. The role is responsible for maximizing executive productivity, protecting executive time, ensuring seamless calendar alignment across systems, and driving operational follow-through across administrative, EMR scheduling, credentialing, and patient intake workflows.

TASKS:

• Manage physician calendars in Outlook and our EMR, ensuring meetings, appointments, and scheduling blocks align across both systems.
• Coordinate meetings and interviews, confirm availability, and send invitations with the correct participants, date, time, time zone, and meeting link.
• Add approved blocks for time off and other commitments.
• Check for conflicts before confirming meetings and communicate changes promptly.
• Move or reschedule patient appointments as directed while strictly following scheduling guidelines.
• Coordinate changes seamlessly with the Patient Navigators and intake team.
• Check that updates are entered on the correct physician’s schedule and reflected in Outlook when applicable.
• Gather documents, track renewal dates and application deadlines, and follow up proactively on outstanding requirements.
• Prepare administrative portions of applications for review and coordinate required signatures.
• Help with registration, track missing forms and records, and complete assigned follow-up tasks.
• Update patient information accurately and notify the intake team of any outstandin

QUALIFICATIONS:

• Must have excellent verbal and written English communication skills
• At least 1-2 years of experience in a medical-related background
• Demonstrated experience managing calendars for multiple physicians or executives
• Strong working knowledge of Outlook; EMR scheduling experience is highly preferred
• Medical licensing and credentialing experience is a strong plus
• Exceptional accuracy, communication, and proactive follow-through
• Open to working night shifts

MINIMUM SYSTEM REQUIREMENTS:

• PRIMARY SYSTEM
  • Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
  • Computer Memory/RAM: 8.00 GB
  • Computer Operating System: At least Windows 11 64-bit or macOS Ventura
  • Headset: Any USB-type headset with noise-cancelling feature
  • Camera: Capable of a clear and crisp video output
• BACK-UP SYSTEM
  • OPTION 1 (BACKUP SYSTEM):
    • Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
    • Computer Memory/RAM: 8.00 GB
    • Computer Operating System: at least Windows 11 64-bit or macOS Ventura
    • Headset: Any USB-type headset with noise-cancelling feature (Optional)
  • OPTION 2 (POWER SUPPLY - UPS):
    • Must be capable of powering your work station for at least 3 hours
    • Typically a device with 240Wh or higher will be sufficient
    • Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)
• PRIMARY INTERNET CONNECTION
  • DSL / Fiber Connection - Minimum of 100mb/s contracted
• BACK-UP INTERNET CONNECTION
  • Minimum of 20mb/s (Cell)

RECOMMENDED SYSTEM REQUIREMENTS

• PRIMARY SYSTEM
  • Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
  • Computer Memory/RAM: 16.00 GB
  • Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
  • Headset: Any USB-type headset with noise-cancelling feature
  • Camera: Capable of a clear and crisp video output
• BACK-UP SYSTEM
  • OPTION 1 (BACKUP SYSTEM):
    • Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
    • Computer Memory/RAM: 16.00 GB
    • Computer Operating System: At Least Windows 11 64-bit or macOS Tahoe
    • Headset: Any USB-type headset with noise-cancelling feature
    • Camera: Capable of a clear and crisp video output
  • OPTION 2 (POWER SUPPLY - UPS):
    • Must be capable of powering your work station for at least 3 hours
    • Typically a device with 240Wh or higher will be sufficient
    • Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)
• PRIMARY INTERNET CONNECTION
  • DSL / Fiber Connection - Minimum of 500mb/s contracted
• BACK-UP INTERNET CONNECTION
  • Minimum of 20mb/s (Cell or wired)

RATE AND REWARDS:

• Starting rate is $800 (USD) monthly
• Employment Type: Independent Contractor
• Free Training
• Paid Time Offs
• HMO Coverage
• Optical Rewards
• Performance-Based Increase
• Permanent Work From Home