Executive Assistant

Hive Health Pte Ltd.; Pasig; Hybrid; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Healthcare coverage

Paid time off

Mentorship and career development

Global connections

Job summary

Hive Health is seeking an Executive Assistant to provide high-level administrative and operational support to the CEO in a fast-paced startup environment in Ortigas, Pasig. You will manage the CEO's calendar and inbox, coordinate travel, and help drive cross-functional priorities with discretion.

The role requires strong English communication, a track record supporting C-level executives, and the ability to multi-task independently. On-site weekly presence is required.

Qualifications

• Minimum 3 years of experience supporting a C-level executive or founder in a fast-paced setting.
• Excellent written and verbal English communication skills.
• High discretion handling confidential information.
• Ability to manage multiple open threads and drive follow-through proactively.

Responsibilities

• Manage Cross-Functional Follow-Through: Track and support resolution of open action items and follow-ups across the leadership team and with external stakeholders.
• Assist the CEO with key accountabilities, including meeting prep and document/deck drafting.
• Coordinate scheduling, batch meetings, and resolve conflicts in line with the CEO's priorities.
• Prepare, document, and follow through on meetings, company-wide syncs, and Townhalls with functional leads for alignment.
• Draft routine inbox responses and manage items needing the CEO's attention or delegation.
• Coordinate travel arrangements and other administrative needs end-to-end.
• Maintain confidentiality with high-context information and exercise sound judgment.
• Support additional tasks as needed by the CEO.

Skills

Executive support

Calendar management

Communication

Discretion

Multitasking

Education

Bachelor's degree

Tools

G Suite/Google Workspace

MS Office

Job description

Ready to make an impact? At Hive Health, we’re on a mission to make healthcare radically more accessible for all-and we need passionate, driven individuals to help us make it happen. If you thrive in a fast-paced, innovative environment and want to work on solutions that truly matter, we’d love to meet you!

Role Overview

Executive Assistant provides high-level administrative and operational support, enabling the CEO to focus on strategic and technical priorities. The role manages teh CEO's calendar and inbox, tracks follow-through on cross-functional priorities, coordinates travel and logistics, and support team-wide rhythms such as weekly meetings and Town Halls.

This role requires strong judgment, discretion, and the ability to manage multiple priorities independently in a fast-paced environment.

Key Responsibilities

• Manage Cross-Functional Follow-Through: Track and support resolution of open action items and follow-ups across the leadership team, within the organization, and with external stakeholders
• Support CEO Priorities: Assist the CEO in delivering on key accountabilities with accuracy and efficiency, including meeting preparation and document/deck drafting
• Manage Calendar: Coordinate scheduling, batch meetings, and resolve conflicts in line with the CEO's priorities
• Support Team Alignment: Prepare, document, and follow through on meetings, company-wide syncs, and Townhalls, working with functional leads to drive alignment
• Manage Inbox: Draft routine responses for review, flag items requiring the CEO's attention, and handle or delegate the rest
• Coordinate Travel & Logistics: Manage travel arrangements and other administrative needs end-to-end
• Maintain Confidentiality: Exercise discretion and sound judgment with sensitive, high-context information
• Other Duties: Support additional tasks as needed by the CEO

Qualifications

• At least 3 years of experience supporting a C-level executive or founder, ideally in a start-up/SME or fast-paced environment
• Strong written and verbal communication skills in English
• High discretion and comfort holding confidential, sensitive information
• Demonstrated ability to manage multiple open threads and proactively drive follow-through without being asked
• Must be willing to work onsite in Ortigas, Pasig once a week
• BONUS: Familiarity with EOS (Entrepreneurial Operating System) terminology and rhythms
• BONUS: Experience in B2B SaaS, health tech, or HMO/insurance environment

Join our team as we revolutionalize healthcare in the Philippines—and beyond!

Day 1 benefits for full-time employees - because we practice what we preach!

• Enjoy comprehensive healthcare coverage for you and your dependent, and paid time off from the start.
• Grow with us - mentorship, career development, and learning opportunities to help you thrive.
• Global connections - gain insights and support from top minds at Harvard, Stanford, and beyond.