Executive Assistant

Hivehealth; Pasig; Hybrid; PHP 420,000 - 640,000; Full time

Benefits offered by this job

Healthcare coverage for you and depend

Paid time off

Global connections from Harvard/StanD0

Job summary

Hive Health in the Philippines seeks an Executive Assistant to provide high-level admin and operational support to the CEO. You will manage calendars, inboxes, and cross-functional priorities, coordinate travel, and help run weekly meetings and Town Halls in a fast-paced health-tech startup environment.

The role requires strong judgment, discretion, and the ability to handle multiple priorities independently. Onsite work in Ortigas, Pasig once a week is expected.

Qualifications

• 3+ years supporting a C-level executive in a startup/fast-paced environment.
• Excellent written and verbal English communication.
• High discretion handling confidential information.
• Proven ability to drive follow-through across multiple threads.
• Willing to work onsite in Ortigas, Pasig once a week.
• Bonus: Familiarity with EOS terminology and rhythms.
• Bonus: Experience in health tech or B2B SaaS.

Responsibilities

• Manage cross-functional follow-through across leadership and external stakeholders.
• Support CEO priorities with meeting prep and deck drafting.
• Manage CEO calendar and resolve scheduling conflicts.
• Coordinate meetings and townhalls with functional leads.
• Manage inbox: draft responses and triage.
• Coordinate travel and logistics end-to-end.
• Maintain confidentiality of sensitive information.
• Perform other duties as needed by the CEO.

Skills

Executive support

English communication

Discretion

Multitasking

Onsite Ortigas Pasig

EOS familiarity

B2B SaaS health tech

Job description

Ready to make an impact? At Hive Health, we’re on a mission to make healthcare radically more accessible for all—and we need passionate, driven individuals to help us make it happen. If you thrive in a fast-paced, innovative environment and want to work on solutions that truly matter, we’d love to meet you!

Role Overview

The Executive Assistant provides high-level administrative and operational support, enabling the CEO to focus on strategic and technical priorities. The role manages teh CEO's calendar and inbox, tracks follow-through on cross-functional priorities, coordinates travel and logistics, and support team-wide rhythms such as weekly meetings and Town Halls.

This role requires strong judgment, discretion, and the ability to manage multiple priorities independently in a fast-paced environment.

Key Responsibilities

• Manage Cross-Functional Follow-Through: Track and support resolution of open action items and follow-ups across the leadership team, within the organization, and with external stakeholders

• Support CEO Priorities: Assist the CEO in delivering on key accountabilities with accuracy and efficiency, including meeting preparation and document/deck drafting

• Manage Calendar: Coordinate scheduling, batch meetings, and resolve conflicts in line with the CEO's priorities

• Support Team Alignment: Prepare, document, and follow through on meetings, company-wide syncs, and Townhalls, working with functional leads to drive alignment

• Manage Inbox: Draft routine responses for review, flag items requiring the CEO's attention, and handle or delegate the rest

• Coordinate Travel & Logistics: Manage travel arrangements and other administrative needs end-to-end

• Maintain Confidentiality: Exercise discretion and sound judgment with sensitive, high-context information

• Other Duties: Support additional tasks as needed by the CEO

Qualifications

• At least 3 years of experience supporting a C-level executive or founder, ideally in a start-up/SME or fast-paced environment

• Strong written and verbal communication skills in English

• High discretion and comfort holding confidential, sensitive information

• Demonstrated ability to manage multiple open threads and proactively drive follow-through without being asked

• Must be willing to work onsite in Ortigas, Pasig once a week

• BONUS: Familiarity with EOS (Entrepreneurial Operating System) terminology and rhythms

• BONUS: Experience in B2B SaaS, health tech, or HMO/insurance environment

Join our team as we revolutionalize healthcare in the Philippines—and beyond!

Day 1 benefits for full-time employees – because we practice what we preach! Enjoy comprehensive healthcare coverage for you and your dependent, and paid time off from the start.
Grow with us – mentorship, career development, and learning opportunities to help you thrive.
Global connections – gain insights and support from top minds at Harvard, Stanford, and beyond.