Events & Activations Project Lead

Dragon AI Media Inc.; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

Dragon AI Media Inc. is seeking an Event Lead to plan, coordinate, and execute live events and activations in Metro Manila.

You will develop timelines, production plans, checklists, and manpower needs, coordinating closely with clients to capture requirements and expectations. You will manage suppliers, venues, production teams, talents, and contractors, conduct venue visits, brief teams, monitor progress, and handle on-site decisions.

Responsibilities

• Lead end-to-end planning, coordination, and execution of events and activations.
• Develop project timelines, event schedules, production plans, checklists, and manpower requirements.
• Coordinate closely with clients to understand event requirements, deliverables, timelines, and expectations.
• Manage and coordinate with suppliers, venues, production teams, talents, KOLs/influencers, contractors, and other external partners.
• Conduct ocular visits and assist with venue assessment, ingress, setup, rehearsals, event proper, and egress.
• Assign responsibilities to event staff and ensure all teams are properly briefed before execution.
• Monitor project progress and ensure all deliverables are completed according to the agreed timeline.
• Coordinate event logistics, including equipment, transportation, manpower, materials, meals, accommodation, and other operational requirements.
• Assist in sourcing and evaluating suppliers and obtaining quotations when needed.
• Monitor project/event budgets and coordinate expenses, purchase requests, reimbursements, and supplier payments with the Admin and Finance teams.
• Identify potential operational issues and prepare contingency plans before the event.
• Handle urgent concerns and make appropriate decisions during live events.
• Ensure client requirements and brand guidelines are properly implemented onsite.
• Maintain organized project documentation, including contracts, quotations, attendance/manpower records, receipts, and event files.
• Prepare and submit post-event reports, documentation, and project completion reports.
• Conduct post-event evaluation and provide recommendations for improving future projects.
• Perform other event and project-related responsibilities as assigned by management.

Job description

Dragon AI Media Inc. is seeking an Event Lead to plan, coordinate, and execute live events and activations in Metro Manila.

You will develop timelines, production plans, checklists, and manpower needs, coordinating closely with clients to capture requirements and expectations. You will manage suppliers, venues, production teams, talents, and contractors, conduct venue visits, brief teams, monitor progress, and handle on-site decisions.