Events - Account Officer

Fill In The Blank Integrated Marketing Communications Inc.; Parañaque; On-site; PHP 335,000 - 502,000; Full time

Job summary

Fill In The Blank Integrated Marketing Communications Inc. is seeking an Account Officer who can bridge client expectations with flawless on-the-ground execution in a fast-paced agency environment in Parañaque.

You will coordinate project logistics, manage event operations, and handle commercial administration while keeping campaigns on time and on budget. A practical problem-solver with strong interpersonal skills will thrive in this role, with Japanese language ability as a valued edge.

Qualifications

• Experience in project management, event operations, or account coordination within a marketing/experiential agency.
• Highly organized with strong attention to detail, balancing admin work and on-site event execution.
• Strong interpersonal skills to negotiate with vendors and collaborate with internal teams.
• Japanese language advantage (JLPT N2/N1 or equivalent) is highly preferred.

Responsibilities

• Oversee the physical rollout of campaigns and events, ensuring smooth setups and teardowns.
• Maintain inventory control and timely equipment deployment for activations.
• Coordinate with internal teams and deployed manpower to align roles and safety.
• Coordinate and negotiate with external suppliers, venues, and contracted staff to protect margins.
• Assist in tracking project expenses and ensuring profitable campaigns.
• Ensure projects adhere to internal finance procedures and documentation workflows.
• Provide daily updates to clients on timelines, requirements, and budget status.
• Identify potential roadblocks and propose practical solutions to clients and teams.

Skills

Project management

Event operations

Account coordination

Job description

We are looking for a highly organized and proactive Account Officer to help bring our brand experiences to life. At FITB, you will be the reliable bridge between client expectations and flawless on-the-ground execution. Rather than just passing messages, you will actively coordinate project logistics, ensure events run smoothly, and handle the crucial commercial administration that keeps our campaigns on time and on budget. If you are a practical problem-solver who thrives in a fast-paced, collaborative agency environment, this is your space to shine.

Your Core Responsibilities

1. Project & Event Operations

• On-the-Ground Coordination: Oversee the physical rollout of campaigns and events. Manage detailed ingress and egress plans to ensure smooth setups and teardowns with minimal downtime.

• Logistics & Inventory: Maintain organized inventory control, track project assets, and ensure timely equipment deployment for every activation.

• Team Alignment: Work closely with our internal technical teams and deployed manpower, ensuring everyone knows their role and executes the plan safely and efficiently.

2. Commercial Administration & Vendor Management

• Vendor Relations: Coordinate and negotiate with external suppliers, venues, and contracted staff to secure quality services while protecting project margins.

• Cost Management: Assist in developing accurate cost estimates and tracking project expenses to ensure campaigns are delivered profitably.

• Administrative Compliance: Ensure all projects strictly adhere to internal finance procedures, documentation protocols, and administrative workflows.

3. Client Communication

• Day-to-Day Point of Contact: Provide consistent, clear updates to clients regarding project timelines, logistical requirements, and budget statuses.

• Solution-Oriented Support: Anticipate potential roadblocks during the execution phase and present practical solutions to the client and internal teams.

The Profile

• You have practical experience in project management, event operations, or account coordination, ideally within a marketing or experiential agency.

• You are highly organized and detail-oriented, comfortable balancing desk-based administrative work with active, on-site event execution.

• You possess strong interpersonal skills, capable of negotiating firmly but politely with vendors and collaborating effectively with internal teams.

• Japanese Language Advantage (Highly Preferred): While not strictly mandatory, the ability to fluently present, communicate, and persuade in Japanese is a major advantage. Candidates with proven business-level fluency (JLPT N2, N1, or equivalent professional experience) will stand out.