Document Control Admin - Work From Home | Day Shift

Twoconnect Philippines, Inc.; Metro Manila; Remote; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Work from home

HMO with 2 free dependents and medical

Government-mandated benefits

Job summary

Twoconnect Philippines, Inc. is seeking a Document Control Assistant to support the Document Controller with preparing, issuing, tracking and maintaining project and vendor documentation.

You will handle customer transmittals, maintain Vendor Data Document Registers, and format supplier documentation to meet project-specific naming, numbering, revisions and submission requirements. The role involves assisting across active customer, supplier and project packages, ensuring accuracy of metadata,

Qualifications

• Bachelor’s degree in a relevant discipline is essential.
• Minimum 3 years’ experience in document control or related role is essential.
• Experience maintaining document registers, transmittals and revision histories is essential.
• Strong PDF editing/formatting using Adobe Acrobat or similar is essential.
• Proficiency with Microsoft 365 (Word/Excel/Outlook/Teams/SharePoint) is essential.
• Strong understanding of naming, numbering, revisions, metadata and version control is essential.
• Excellent attention to detail and ability to catch formatting/revision errors.

Responsibilities

• Assist the Document Controller with day-to-day document control activities across customer, supplier and project packages.
• Prepare and issue document transmittals to customers and stakeholders per procedures.
• Create and update Vendor Data Document Registers for project packages.
• Receive supplier documentation and verify metadata and revisions for accuracy.
• Edit/format PDFs with project-specific headers and information.
• Maintain structured folders and version-controlled document libraries in SharePoint.
• Register and track document issues, revisions, reviews and approvals.
• Check documents against specifications and submission requirements before release.
• Coordinate with stakeholders to resolve discrepancies and obtain missing information.
• Track outstanding documents and due dates to keep submissions on schedule.
• Prepare document packages for internal review and ensure approval before external transmission.
• Support project handover/close-out with final records and revisions.

Skills

Attention to detail

Time management

Written communication

Autonomy

Stakeholder coordination

Education

Bachelor's degree in Business Administration / Information Management / Records Management / Engineering / Project Management or related discipline

Tools

Adobe Acrobat

Microsoft 365

SharePoint

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

The Document Control Assistant will support the Document Controller with the preparation, issue, tracking and maintenance of project and vendor documentation. The role will prepare customer transmittals, maintain Vendor Data Document Registers and format supplier documentation to meet project-specific naming, numbering, revision, and submission requirements.

• Assist the Document Controller with day-to-day document control activities across active customer, supplier and project packages.
• Prepare and issue document transmittals to customers and other stakeholders in accordance with approved procedures and project requirements.
• Create, maintain and update Vendor Data Document Registers for project packages, including document status, revisions, submissions and return information.
• Receive supplier documentation and verify that filenames, document numbers, revisions, titles, dates and required metadata are complete and accurate.
• Edit and format PDF documents, applying approved company or customer headers, document numbers, filenames, cover information and other project-specific requirements.
• Maintain structured project folders and document libraries in SharePoint, ensuring records are stored correctly with appropriate version control.
• Register incoming and outgoing documentation and maintain accurate and traceable records of document issues, revisions, reviews and approvals.
• Check documentation against customer specifications, document schedules and submission requirements before release.
• Coordinate with the Document Controller, project personnel, suppliers and internal stakeholders to obtain missing information and resolve document discrepancies.
• Track outstanding documents, customer comments, supplier revisions and due dates and follow up as required to keep project submissions on schedule.
• Prepare document packages for internal review and ensure appropriate approval is obtained before documentation is transmitted externally.
• Support project handover and close-out activities by confirming final records, approved revisions and required customer documentation are complete.
• Follow approved document naming, numbering, retention, access-control and document-management procedures.
• Other position-level duties as they arise.

Requirements

• Bachelor’s degree in Business Administration, Information Management, Records Management, Engineering, Project Management or a related discipline is essential.
• Minimum 3 years’ relevant experience in document control, records coordination, project documentation or a similar documentation-focused role is essential.
• Demonstrated experience maintaining document registers, transmittals, revision histories and controlled project records is essential.
• Strong PDF editing and formatting capability using Adobe Acrobat or comparable software is essential.
• Proficiency in Microsoft 365, including Word, Excel, Outlook, Teams and SharePoint, is essential.
• Strong understanding of document naming, numbering, revisions, metadata, version control and filing principles is essential.
• Exceptional attention to detail and the ability to identify formatting, numbering, revision and completeness errors are essential.
• Strong organisational and time-management skills, with the ability to manage multiple project packages and customer deadlines, are essential.
• Ability to follow detailed customer-specific document requirements, procedures and approval workflows consistently is essential.
• Strong written communication and stakeholder coordination skills, including professional follow-up with suppliers and internal teams, are essential.
• Ability to work autonomously, maintain accurate records and elevate missing information or deadline risks promptly is essential.
• Experience working with engineering, manufacturing, mining, industrial, construction or other project-based documentation is highly regarded.
• Experience maintaining Vendor Data Document Registers or comparable customer and supplier document schedules is highly regarded.

Benefits

Why Join Twoconnect?

We offer more than just a job - we offer a supportive and rewarding career experience. Here’s what you can expect from this opportunity:

• Work from home
• Mon - Fri: 9:00 AM - 6:00 PM ACST
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success

Twoconnect connects highly skilled Filipino professionals with established companies in Australia, New Zealand, the United States, the United Kingdom and Europe, providing direct access to global careers and long-term opportunities.

We offer competitive pay and benefits, additional entitlements and structured career development programs that make employment both financially rewarding and professionally sustainable.

Our industry-leading retention rate demonstrates our commitment to a people-first culture that prioritizes stability, growth and genuine care for every employee.

Twoconnect is an equal opportunity employer. We value cultural diversity and foster an inclusive workplace where every employee is respected and supported as part of a growing global team.