Documentation- Senior Specialist

YANG MING SHIPPING PHILIPPINES, INC.; Pasay; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

YANG MING SHIPPING PHILIPPINES, INC. is seeking a Documentation Senior Specialist in Pasay City, Metro Manila.

This full-time role leads the documentation team and oversees import/export documentation, manifests, and delivery orders to ensure compliance with international maritime regulations. The ideal candidate will have a relevant degree and substantial experience in shipping or freight logistics, strong attention to detail, and the ability to coordinate across multiple offices.

Qualifications

• Bachelor's degree in Business Administration, Customs Administration, Logistics or related field.
• Preferably extensive experience in shipping, freight forwarding, logistics, or customs documentation.
• Experience in Import/Export documentation and manifest processing is highly preferred.
• Previous senior or supervisory documentation experience is an advantage.

Responsibilities

• Ensure accuracy and timeliness of Import and Export Documentation.
• Prepare, monitor, and submit Import and Export Manifests.
• Process Export and Import BL correction advice and related documents.
• Prepare and submit Inward/Outward Foreign Manifest hard copies.
• Issue Delivery Orders compliantly, including auctions/condemned units.
• Monitor long idle units and coordinate follow-ups.
• Resolve documentation concerns across Manila, Cebu, and Davao.
• Ensure compliance with Customs regulations and company procedures.
• Supervise and support the Documentation Team.

Skills

Documentation processes

Attention to detail

Time management

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

About the role

YANG MING SHIPPING PHILIPPINES, INC. is seeking a Documentation Senior Specialist to join our growing team in Pasay City, Metro Manila. This is a full-time position that plays a critical role in our shipping and logistics operations. As a senior member of the documentation team, you will provide leadership and expertise in managing complex shipping documentation processes, ensuring compliance with international maritime regulations, and supervising documentation activities across our operations. This position is fundamental to maintaining the integrity of our shipping operations and supporting the overall business objectives of the company.

Key responsibilities

The Senior Specialist - Documentation shall be accountable for:

• Accuracy and timeliness of Import and Export Documentation.
• Proper preparation, monitoring, and submission of Import and Export Manifests.
• Proper acceptance and processing of Export and Import BL correction advice.
• Timely preparation and submission of Inward and Outward Foreign Manifest hard copies.
• Proper and compliant issuance of Delivery Orders, including those for auctioned and condemned units.
• Effective monitoring and follow-up of long idle units.
• Timely resolution and escalation of documentation concerns in Manila, Cebu, and Davao.
• Accuracy and completeness of Customs-related certifications issued to clients.
• Compliance with Customs regulations, company policies, and established Documentation procedures.
• Effective supervision, coordination, and support of the Documentation Team.

QUALIFICATIONS AND COMPETENCIES

Education

• Bachelor's degree in Business Administration, Customs Administration, Logistics, Transportation, or a related field.

Experience

• Preferably with substantial experience in shipping, freight forwarding, logistics, customs documentation, or related operations.
• Experience in Import and Export Documentation and manifest processing is highly preferred.
• Previous experience in a senior or supervisory-level documentation role is an advantage.

Knowledge and Skills

• Strong knowledge of Import and Export documentation processes.
• Knowledge of Customs requirements, manifest procedures, and shipping documentation.
• Strong attention to detail and accuracy in reviewing documents.
• Good organizational and time-management skills.
• Strong coordination, communication, and problem-solving skills.
• Ability to handle multiple priorities and time-sensitive documentation requirements.
• Ability to make sound decisions and exercise appropriate judgment on documentation matters.
• Proficient in Microsoft Office applications and relevant company systems.

What we offer

As a valued member of YANG MING SHIPPING PHILIPPINES, INC., we offer a competitive compensation package commensurate with your experience and qualifications. We provide opportunities for professional development and career advancement within the organization. Our workplace values collaboration, continuous improvement and employee growth. We maintain a supportive work environment where your contributions are recognized and valued. Additionally, we provide benefits that support your wellbeing and work-life balance, allowing you to perform at your best.

About us

YANG MING SHIPPING PHILIPPINES, INC. is a leading shipping and logistics company operating within the Manufacturing, Transport & Logistics industry. With a strong presence in the Philippines and the wider Asia region, we are committed to providing reliable, efficient and professional shipping services to our clients. Our company is built on principles of integrity, customer service excellence and operational efficiency. We pride ourselves on maintaining the highest standards in maritime operations and take pride in being a trusted partner for shipping and logistics solutions across Asia-Pacific. We are dedicated to fostering a workplace where skilled professionals can develop their careers and contribute to our continued success.