DOCUMENTATION CONTROL SPECIALIST

Concerted Management Corporation; Mandaluyong; On-site; PHP 250,000 - 420,000; Full time

Job summary

Concerted Management Corporation is seeking a Documentation Specialist – Tax to manage and organize company documents across head office, warehouse, and e-cabinet filing systems. The role involves compiling a master list of records, monitoring clerical performance, and ensuring smooth flow of documents for accurate record-keeping.

Ideal candidates have a Bachelor’s degree in Accountancy or finance and at least 1 year of relevant experience, with strong time management and writing abilities to

Qualifications

• Bachelor or Science in Accountancy or any finance business.
• At least 1 year of relevant work experience.

Responsibilities

• Monitor documents stored in the head office, warehouse, and e-cabinet filing system, and prepare a master list of files and boxes with descriptions to maintain proper documentation and organized tracking.
• Track the performance of each filing clerk to ensure tasks are completed accurately and efficiently.
• Oversee the flow of incoming and outgoing documents to maintain accurate records and prevent loss or misplacement.
• Coordinate with auditors by providing necessary documents and financial data to support audits.

Skills

Time management

Communication

Problem solving

Active listening

Detail oriented writing

Organizational skills

Written communication

Attention to detail

Education

Bachelor of Science in Accountancy or finance

Job description

The Documentation Specialist – Tax is responsible for overseeing the organization and movement of company documents across the head office, warehouse, and e-cabinet filing systems. Key duties include developing and updating a comprehensive master list of records and storage boxes to ensure accurate documentation, monitoring the efficiency of filing clerks, and managing the flow of incoming and outgoing documents to maintain effective record control.

Major Responsibilities

1. Monitor documents stored in the head office, warehouse, and e-cabinet filing system, and prepare a master list of files and boxes with descriptions in order to maintain proper documentation and organized tracking.
2. Track the performance of each filing clerk in order to ensure filing tasks are completed accurately and efficiently.
3. Oversee the flow of incoming and outgoing documents in order to maintain accurate records and prevent loss or misplacement.
4. Coordinate with and assist BIR and/or LGU auditors by providing necessary documents and financial data in order to support smooth and timely audit procedures.
5. Performs other tasks given by the company official as the need arises.Major Responsibilities

Educational Background

Bachelor or Science in Accountancy or any finance business

Job Qualification

Professional Experience

At least 1 year of relevant work experience

Skills Required

• Time Management
• Communication
• Problem solving skills
• Active Listening
• Detail-oriented, with exceptional writing and organizational skills
• Excellent written communication skills
• Attention to details.