Data Automation Analyst (AP and Invoicing)

BASKETCASE TECHNOLOGIES INC.; Philippines; On-site; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Competitive remuneration

14th Month Pay

HMO with 1 free dependent on Day 1

Life Insurance

World-Class Trainings and Seminars

Free Rice everyday

Free Meal twice a week

Job summary

Basketcase Technologies Inc. is seeking a detail-oriented Associate to join our data encoding, AP processing, AI-assisted invoice capture, and restaurant inventory management team.

You will manage high-volume transactions, apply client-specific rules, and ensure accurate financial and inventory records. This role requires independence, collaboration across multiple clients, and a commitment to data integrity, reporting, and process improvement.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field (preferred)
• Experience with AP data processing and inventory management is a plus
• Familiarity with AI-based invoice processing tools is preferred

Responsibilities

• Oversee overnight invoice capture, validation, and review using AI-assisted tools
• Execute full-cycle AP processing including vendor creation, item mapping, and GL coding
• Maintain and align inventory databases with invoices across locations
• Record daily financial transactions and ensure accurate ledger postings
• Generate reports and assist data analysis for accounting and inventory functions
• Support client service and collaboration across multiple clients
• Mentor teammates and support onboarding during high-volume periods

Skills

AP data processing

High-volume data handling

Analytical thinking

Multi-client support

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

Microsoft Office

Google Workspace

Accounting software

Inventory management systems

AI-based invoice processing tools

Job description

Overview

The team aims to deliver exceptional, consistent, and predictable client experiences by providing high-quality, accurate data processing and inventory data deliverables. This role plays a critical function in ensuring precise financial and inventory records while delivering meaningful client support to enhance business value, particularly within restaurant operations.

About the Role

This position combines Accounts Payable (AP) data processing, AI-assisted invoice capture, and restaurant inventory management. The role requires strong attention to detail, analytical thinking, and the ability to manage high-volume transactional data while applying client-specific rules and maintaining accurate inventory databases.

The Associate is expected to work both independently and collaboratively, supporting multiple clients and ensuring timely, accurate, and compliant processing of financial and inventory data.

Scope of Work

AI Invoice Processing & Accounts Payable

• Perform overnight invoice capture, validation, and review using AI-assisted tools

• Execute full-cycle AP invoice processing, including:

  • Vendor creation and maintenance

  • Item creation and mapping

  • GL account assignment

• Ensure accurate invoice number and totals capture

• Identify and reject duplicate invoices

• Populate and validate line-item invoice details

• Apply auto-assigned GL coding by vendor and item

• Capture and act on handwritten notes within invoices

• Apply client-specific rules (vendor, GL, item, and location-based)

• Implement short pay and invoice credit rules

• Flag invoices with standard issues for further review

• Perform multi-location invoice allocation

Restaurant Inventory Management

• Maintain and manage inventory databases, including

  • Unit of Measure (UOM) creation and standardization

  • Purchase item and ingredient setup

  • Vendor-item-to-ingredient mapping

• Ensure alignment between invoices and inventory records

• Monitor discrepancies in unit of measure and item usage

• Support accurate food cost tracking through proper data encoding

• Assist in maintaining clean and standardized inventory data across locations

Data Entry, Validation & Reporting

• Record day-to-day financial transactions and complete posting processes

• Ensure all transactions are accurately recorded in appropriate ledger

• Maintain organized and accurate records across systems

• Generate reports and assist in data analysis

• Validate and review data for accuracy and completeness

• Support reporting requirements for both accounting and inventory functions

Quality Control & Continuous Improvement

• Review and validate work outputs (own and others, depending on level)

• Identify process gaps and recommend improvements

• Assist in developing training materials and process documentation

• Ensure compliance with internal standards and client requirements

Client Service & Collaboration

• Collaborate with team members to deliver exceptional client service

• Communicate issues, discrepancies, and recommendations clearly and professionally

• Provide timely follow-through on client requests and concerns

• Support multiple clients across varying complexity levels

Team Support & Leadership (Senior-Level Expectations)

• Work independently with minimal supervision

• Assist team members during high-volume periods or absences

• Mentor and guide new hires

• Support training and onboarding initiatives

• Handle more complex client accounts and scenarios

Administrative Responsibilities

• Log all daily activities in company-designated project management tool

• Ensure accurate recording of billable and non-billable hours

• Maintain confidentiality of client and company data

Education

• Bachelor’s Degree in Accounting, Finance, Business, or related field (preferred but not required)

Experience

• 2–3+ years of experience in data encoding and processing

• AP processing preferred

• Inventory management training a plus

• Supply chain procurement experience a plus

• Food & Beverage or cruise line experience a plus

Technical Skills

• Proficiency in Accounts Payable processes (invoice processing to reporting)

• Familiarity with AI-based invoice processing tools (preferred)

• Strong knowledge of Microsoft Office and/or Google Workspace (Required)

• Experience with accounting or inventory management systems

Core Competencies

• Strong attention to detail and accuracy

• Excellent organizational and time management skills

• Analytical and problem-solving abilities

• Ability to work in a fast-paced, high-volume environment

• Strong written and verbal communication skills

• Ability to handle sensitive information with confidentiality

Performance, Promotions & Mobility

Promotions and career progression are primarily based on performance, contribution, and demonstrated capabilities, rather than tenure alone. Employees who consistently exceed expectations, demonstrate leadership, and contribute to organizational success are considered for advancement.

Employees may be assigned to different clients based on operational needs. All assignments will remain within the scope of this role.

Performance Evaluation

Regular performance evaluations are conducted to:

• Assess individual performance and output quality

• Identify areas for development

• Recognize outstanding contributions

• Support decisions on promotions, compensation adjustments, and role movements

WHAT WE OFFER?

• Competitive remuneration

• 14th Month Pay

• HMO with 1 free dependent on Day 1

• Life Insurance

• World-Class Trainings and Seminars—we invest in your growth!

• Free Rice everyday

• Free Meal twice a week! (Tuesday and Wednesday)