CREDIT AND COLLECTION ASSISTANT

Greystone Asia Resources Inc.; Taguig; On-site; PHP 669,600 - 892,800; Full time

Job summary

Greystone Asia Resources Inc. is seeking a Credit and Collections Specialist in Taguig, Metro Manila. The role involves managing accounts receivable, conducting regular collection follow-ups, and ensuring compliance with financial documentation standards. Candidates should possess at least 12 years of relevant experience, with a Bachelor’s degree in Accounting, Finance, or Business Administration. Strong attention to detail and proficiency in MS Excel are essential for success in this position. This is a full-time opportunity with potential for career growth.

Qualifications

• Minimum of 12 years of experience in credit and collections or accounting.
• Strong knowledge of accounting principles and receivables management.

Responsibilities

• Conduct regular follow-ups on collections for overdue accounts.
• Monitor and manage accounts receivable.
• Ensure accurate recording of client payments.
• Prepare Statements of Account upon request.
• Issue official collection receipts for payments.
• Conduct meetings with Sales Executives bi-monthly.
• Resolve billing issues professionally with clients.
• Ensure compliance with 2307 requirements.
• Conduct Customer Investigations for prospective clients.
• Maintain organized filing of collection documents.
• Perform quarterly reconciliation of 2307 records.
• Prepare demand letters for clients with no payment.
• Compile and submit weekly report to the CEO.

Skills

Attention to detail

Organizational skills

Proficient in MS Excel

Knowledge of accounting principles

Knowledge of receivables management

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Job description

Key Responsibilities

• Conduct regular follow-ups on collections for overdue and problematic accounts to ensure timely payment.
• Monitor and manage accounts receivable, ensuring accurate tracking of outstanding balances.
• Ensure accurate recording and application of all client payments in the system, maintaining alignment with outstanding account balances.
• Prepare Statements of Account (SOA) upon request by Sales Executives or clients or as needed, ensuring accuracy and completeness.
• Responsible for issuing official collection receipts for all client payments in a timely and accurate manner.
• Conduct one-on-one meetings with Sales Executives twice a month to address client-specific issues and identify possible solutions.
• Communicate professionally with clients/Sales Executives to resolve billing issues and payment concerns.
• Ensure compliance with 2307 requirements and secure necessary documents from clients.
• Conduct Customer Investigations for prospective clients.
• Maintain accurate and organized filing of all collection and credit documents including Counter Receipts, Deposit Slips, Delivery Receipts, 2307 forms, Demand Letters, and completed C.I. Forms.
• Perform quarterly reconciliation of 2307 monitoring records with scanned documents, finalize the 2307 reports, and submit copies to the Accounting Manager for review and final processing.
• Prepare demand letters for clients with no payment, letters of dishonor for clients who issued bounced checks, and reminder letters for clients with overdue accounts.
• Compile and submit a weekly report every end of the week to the CEO detailing all tasks completed and key updates for the week.

Qualifications

• Bachelors degree in Accounting, Finance, Business Administration, or related field
• At least 12 years of experience in credit and collections or accounting
• Knowledge of accounting principles and receivables management
• Proficient in MS Excel and accounting systems
• Strong attention to detail and organizational skill