Corporate Payables Lead

Filinvest Business Services Corporation; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

Filinvest Business Services Corporation in Manila is seeking an Accounts Payable Lead to oversee the AP team, manage expenses, cash advances, and financial reporting.

You will streamline payment processes, ensure timely payments, and prepare outputs for reporting with strong emphasis on accuracy and compliance. The role requires leadership, process improvement, and solid knowledge of ERP systems and MS Excel.

Qualifications

• Bachelor’s degree in accountancy required.
• Basic training in Accounts Payable processes.
• Proficiency or training in ERP systems such as IFCA SAP and Oracle.
• Knowledge in Microsoft Office tools.

Responsibilities

• Oversee Accounts Payable team and ensure timely payments and accurate reporting.
• Review and certify CV packages for budgeting and approvals.
• Oversee vendor ledger reconciliation and AP outputs.

Skills

AP processes

Tax regulations

Excel

Smartsheet

Communication skills

Attention to detail

MS Office

ERP systems

Education

Bachelor's degree in Accountancy

Basic AP training

Tools

IFCA SAP

Oracle

EWBC eSettle

Smartsheet

MS Excel

Job description

Job Summary

The Accounts Payable Lead will oversee the accounts payable team and will be directly responsible for managing, monitoring, and controlling expenses, cash advances, and financial reports. Key duties include ensuring timely payments, accurate financial reporting, developing and implementing streamlined payment processes, and preparing accounts payable outputs.

Duties and Responsibilities

Accounts Payable (Disbursements)

• Review andcertify Check Voucher (CV) packages to ensure they are budgeted, approved,and properly supported.
• Ensure accuratecharging, validation of documentation within standard rates, and properrecording of applicable taxes.
• Overseeprocessing of payments within the defined Turnaround Time (TAT).
• Act as EWBCfacility checker for Check Preparation, E-Settle, and Manager Checktransactions.
• Performpayment posting when needed.

Organizational Leadership

• Participate indeveloping, streamlining, and managing payment policies, procedures, andstrategies to uphold transparency, fairness, and confidentiality.
• Ensure timelycompletion of team projects and deliverables.
• Assist inresolving inquiries, complaints, and requests related to disbursements.

Personnel Management

• Coach and mentorteam members to achieve their Objectives and Key Results (OKRs) andpersonal development plans.
• Ensure adherenceto HR policies and maintain a productive work environment.

Payables Reporting

• Prepare andoversee monthly payables outputs aligned with team OKRs.
• Managepreparation and submission of reports for Sapphire, Intercompanytransactions, SOA (Due To/From), Funding, CWT, and CGT forms.
• Oversee vendorledger reconciliation to align accomplishments with billings and monitorbilling progress.
• Prepare reportson payment reconciliations including telegraphic transfers, cancellations,and floating items in bank reconciliations and ERP systems.
• Ensure accurateand complete data entry and documentation in Smartsheet payablesmonitoring system.

File Maintenance

• Oversee filing ofpayables documents, ensuring adherence to schedules.
• Prepare RecordsInventory Forms (RIF) for document archiving.
• Maintainworkplace cleanliness and participate in periodic file organization andspring cleaning.

Other Duties

• Analyze andprovide feedback on disbursement issues to improve process efficiency.
• Perform othertasks as assigned by the Finance Controller.

Technical Competencies and Skills

• Proficient in Accounts Payable processes,
• Strong knowledge of tax regulations and proper application of taxes,
• Experience with ERP systems such as IFCA SAP and Oracle,
• Familiarity with online banking platforms like EWBC eSettle for payment processing,
• Proficient in Microsoft Excel and Smartsheet,
• Attention to detail,
• Good communication skills

Education, Trainings and Licenses Required

• Bachelor’s degree in accountancy,
• Basic training in Accounts Payable processes,
• Proficiency or training in ERP systems such as IFCA SAP and Oracle,
• Knowledge in Microsoft Office tools