COORDINATOR I, CORPORATE AFFAIRS

Qualfon Philippines, Inc.; Cebu City; On-site; PHP 167,000 - 279,000; Full time

Job summary

Qualfon Philippines, Inc. is seeking a proactive Advocacy & Partnerships Assistant to support documentation, stakeholder engagement, and event coordination.

The role includes developing advocacy materials, tracking policy updates, and maintaining records to ensure alignment with organizational priorities. The candidate will collaborate with internal departments, travel occasionally for external engagements, and assist with budgeting and administrative tasks, maintaining confidentiality where

Qualifications

• Bachelor’s degree in Communications, Business, Public Administration, or related field.
• Fresh graduate or early-career with interest in advocacy and partnerships.
• Basic Canva and MS Office skills; familiarity with financial documentation tools.
• Willingness to travel occasionally and adjust work schedule as needed.

Responsibilities

• Advocacy & Documentation: assist in developing advocacy materials, presentations, and reports; monitor policy developments and provide updates to the Manager.
• Stakeholder & Partnership Management: support stakeholder mapping, maintain records, collaborate with internal teams; travel occasionally.
• Event & Administrative Support: coordinate logistics for forums and events; prepare and upload monthly budgets/liquidations; adjust schedule for meetings with stakeholders.

Skills

Organizational skills

Communication skills

Documentation & reporting

Administrative support

Integrity & discretion

Proactiveness

Education

Bachelor’s degree in Communications

Public Administration or related field

Tools

Canva

MS Office

Financial documentation tools

Job description

OVERVIEW

Supports partnership and advocacy initiatives by assisting in stakeholder engagement, documentation, event coordination, and administrative tasks. Ensures that collaborations contribute to organizational priorities and are executed with professionalism and integrity.

RESPONSIBILITIES

• Advocacy & Documentation:


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  • Assist in developing advocacy materials, presentations, and reports.

  
  

  • Monitor policy developments and provide regular updates to the Manager.

  
  



• Stakeholder & Partnership Management:

  
  
  
  

  • Support stakeholder mapping and maintain accurate records of all engagements.

  
  

  • Collaborate with internal departments to ensure full alignment of advocacy activities.

  
  

  • Travel occasionally for partnership meetings and external engagements.

  
  

  • Exercise discretion and maintain confidentiality when handling sensitive information and stakeholder relationships.

  
  



• Event & Administrative Support:

  
  
  
  

  • Coordinate logistics for forums, consultations, and partnership events.

  
  

  • Prepare and upload monthly recurring budgets, liquidations, and manage other related administrative matters.

  
  

  • Demonstrate flexibility in work schedule when necessary to accommodate meetings with internal and external stakeholders.

  
  

CORE COMPETENCIES

• Organizational & Coordination Skills: Exceptional ability to manage events, schedules, and logistical details.




• Communication & Interpersonal Ability: Strong verbal and written communication skills for effective stakeholder engagement.




• Documentation & Reporting Accuracy: High attention to detail in creating reports, presentations, and records.




• Administrative & Financial Support Skills: Proficient in tracking budgets, liquidations, and administrative tasks.




• Integrity & Discretion: High level of ethics when managing confidential data and key relationships.




• Proactiveness: Strong initiative and willingness to support various tasks dynamically.

QUALIFICATIONS

• Education: Bachelor’s degree in Communications, Business, Public Administration, or a related field.




• Experience: Fresh graduate or early-career professional with a strong interest in advocacy and partnerships.




• Technical Skills: Basic knowledge of Canva, MS Office (Word, Excel, PowerPoint), and financial documentation tools.




• Flexibility & Mobility:

  
  
  
  

  • Willingness to travel occasionally for external engagements.

  
  

  • Willingness to adjust work schedule when required to meet organizational and stakeholder needs.