Contracts Administrator

Deltek, Inc; Makati; On-site; PHP 350,000 - 550,000; Full time

Job summary

Deltek, Inc. in Makati, Metro Manila, is seeking an Administrative Assistant to support the Legal team with contract-related tasks, filing, and coordination with internal stakeholders.

The role involves handling customer certification requests, PO review, and supporting with countersignatures and filing of legal documents. Ideal candidates will have 3+ years in a legal or corporate admin setting, strong organization, and the ability to work in a fast-paced, global environment.

Qualifications

• 3+ years as Administrative Assistant, preferably in a law firm or corporate legal department
• Strong organizational and multitasking abilities
• Able to work in a fast-paced, global environment
• Experience with licensing agreements and legal issues is a plus
• Bachelor's degree or equivalent

Responsibilities

• Prepare responses to customers’ certification and representations requests
• Review customer-generated Purchase Orders and obtain internal signatures
• Assist with countersignature process and filing of contracts and other legal documents
• Participate in Legal Department meetings and weekly Contracts Group meetings
• Distribute contract assignments to attorneys and Contracts Specialists
• Review and/or assist with customer-facing contract documents
• Research and coordinate customer name change requests
• Review and fulfill customers’ Certificates of Insurance requests

Education

College degree

Job description

As the recognized global standard for project-based businesses, Deltek delivers software and information solutions to help organizations achieve their purpose. Our market leadership stems from the work of our diverse employees who are united by a passion for learning, growing and making a difference. At Deltek, we take immense pride in creating a balanced, values-driven environment, where every employee feels included and empowered to do their best work. Our employees put our core values into action daily, creating a one-of-a-kind culture that has been recognized globally. Thanks to our incredible team, Deltek has been named one of America's Best Midsize Employers by Forbes, a Best Place to Work by Glassdoor, a Top Workplace by The Washington Post and a Best Place to Work in Asia by World HRD Congress. www.deltek.com

Business Summary

The Deltek Legal team actively participates in powering the company's growth and success. We deliver top-notch legal support to high-visibility stakeholders within Deltek. If you're looking to join a dynamic and collaborative team that fosters learning and development, consider Deltek as the next step in your career!

Position Responsibilities

• Preparing responses to customers’ certification and representations requests
• Reviewing customer-generated Purchase Orders and assist in obtaining appropriate internal signatures or sign off
• Assisting with countersignature process and electronic filing of contracts and other legal documents Participating in Legal Department’s bi-monthly meetings and weekly Contracts Group meeting
• Distributing contract assignments to attorneys and Contracts Specialists in Legal Department
• Reviewing and/or assisting with the preparation of customer-facing contract documents
• Researching and coordinating customer name change requests
• Reviewing and fulfilling customers’ Certificates of Insurance requests

Qualifications

• 3+ years of experience working as an Administrative Assistant, preferably with experience in a law firm or corporate legal department
• Strong organizational skills and ability to prioritize multiple tasks.
• Result-focused; able to work in fast-paced, deadline-oriented global environment
• Strong interpersonal management skills to foster teamwork and maintain effective working relationships with internal clients and external customers
• Proficient written and oral communication skills
• Ability to work independently with little supervision. Self-starter and independent/strategic thinker.
• A 2-year or 4-year college degree.
• Work experience with a global technology company
• Familiarity and comfort with technology licensing agreements and legal issues

Applicant Privacy Notice

Deltek is committed to the protection and promotion of your privacy. In connection with your application for employment with us at Deltek, it is necessary for us to collect, store and use information about you (“Personal Data”) to administer and evaluate your application. We are the “controller” of the Personal Data you provide us and will process any such Personal Data in accordance with applicable law and the statements contained in this Employment Candidate Privacy Notice. Additionally, we have not sold and do not sell Personal Data you provide to us through the job application process.