Contract Lifecycle Specialist

Helpware; Hinoba-an; Hybrid; PHP 279,000 - 502,000; Full time

Job summary

Helpware is seeking an experienced Contracts Administrator to support contract intake, document preparation, and signature workflows in the Philippines. You will coordinate with internal stakeholders, Legal, Revenue Operations, and Accounting to ensure timely and accurate contract execution.

This role emphasizes process discipline, confidentiality, and attention to detail in managing templates, versions, and approvals.

Qualifications

• Bachelor's degree preferred in related field.
• 2+ years of contract administration or legal operations experience.
• Experience coordinating contract workflows, approvals and execution processes.
• Proficiency with Word, Excel, Outlook and SharePoint.
• Experience with DocuSign or similar platforms.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication across teams.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Contract intake and internal coordination.
• Monitor contract requests, log new items, and track deadlines.
• Collect required information from stakeholders and route questions to Legal/Revenue Ops.
• Prepare and format documents using approved templates and maintain version control.
• Route for signature via DocuSign and monitor signature workflows.
• Maintain contract repository and tracker with accurate records.
• Prepare routine internal notes and status summaries for management.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Process adherence

Continuous improvement

Education

Bachelor's degree in Business Administration / Legal Management / Paralegal Studies / Finance

Tools

Microsoft Office Suite

DocuSign

CMS/CRM/workflow tools

Job description

Helpware is seeking an experienced Contracts Administrator to support contract intake, document preparation, and signature workflows in the Philippines. You will coordinate with internal stakeholders, Legal, Revenue Operations, and Accounting to ensure timely and accurate contract execution.

This role emphasizes process discipline, confidentiality, and attention to detail in managing templates, versions, and approvals.