Contract Coordinator - SPX Express

SPX PHILIPPINES INC.; Mandaluyong; On-site; PHP 335,000 - 536,000; Full time

Job summary

SPX PHILIPPINES INC. seeks a Contracts Coordinator to streamline lease validation and ensure completeness before submission to Legal. You will coordinate with Expansion PICs, Legal, Tax, and Finance to maintain orderly contracts and documentation.

The role emphasizes attention to detail, strong organizational skills, and proficiency with MS Office and Google Workspace. Real estate exposure is a plus.

Qualifications

• Bachelor's degree in Business, Real Estate Management, Legal Management, or related field.
• 1–3 years of contract administration or leasing coordination experience; real estate leasing is a plus.
• Strong attention to detail and ability to spot inconsistencies across documents.
• Solid understanding of contract documentation, due diligence, and lease terms; willingness to learn.

Responsibilities

• Validate lease and contract requests against SPX due diligence checklist and ensure documents are complete before Legal routing.
• Prepare contract request packages using Legal templates and perform first-pass completeness checks.
• Review, organize, and maintain contract documentation for consistency and filing.
• Support adherence to process flows to reduce errors before approvals; push back on incomplete submissions.
• Maintain centralized repository of validated documents and correspondence for audits and tracking.
• Liaise with Expansion PICs, Legal, Tax, and Finance to keep contract requests moving efficiently.

Skills

Attention to detail

Contract administration

Documentation

Communication

Cross-functional collaboration

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Document management tools

Job description

About the role

This is a newly created Contracts Coordinator role designed to eliminate bottlenecks in the execution of Contracts of Lease (COL) by introducing a rigorous pre-validation step before requests reach Legal. The Contracts Coordinator acts as the critical checkpoint between the Expansion PIC (Person-in-Charge) and Legal, ensuring that all documentation is complete, accurate, and consistent before formal submission.

Key responsibilities

• Validate lease and contract requests against the applicable SPX due diligence checklist and confirm that all required lessor and supporting documents are complete before routing to Legal.
• Prepare contract request packages using standard templates and forms provided by Legal, and conduct first-pass completeness and consistency checks across all submitted documents.
• Review, organize, and maintain documentation related to contracts and business processes, ensuring consistency, completeness, and proper file organization.
• Support adherence to established process flows, helping reduce errors or rejections before matters reach the relevant approving authority, and push back on incomplete submissions.
• Maintain a centralized, well-organized repository of validated documents and correspondence for audit and tracking purposes.
• Liaise with Expansion PICs, Legal, Tax, and Finance as needed to keep contract requests moving efficiently, and serve as the single point of coordination for contract-related submissions to Legal.

About you

• Bachelor's degree in Business, Real Estate Management, Legal Management, or a related field.
• 1-3 years of experience as a contract administrator, documentation officer, leasing coordinator, or paralegal/legal assistant; real estate or commercial leasing experience is a strong advantage.
• Strong attention to detail with the ability to spot inconsistencies across multiple documents.
• Solid understanding of contract documentation, due diligence requirements, and commercial lease terms (or ability to learn quickly).
• Excellent organizational and file management skills.
• Strong written and verbal communication skills, with the confidence to push back on incomplete submissions.
• Proficiency with MS Office (Word, Excel) and Google Workspace (Forms, Drive, Sheets) and document management tools.
• Good communication skills with ability to work cross-functionally with PICs, Legal, Tax, and Finance teams.