Construction Project Coordinator / Procurement Coordinator

AdminEdge; Metro Manila; Remote; PHP 778,000 - 1,038,000; Full time

Benefits offered by this job

Fully remote role — work from anywhere

Paid time off (implied)

Job summary

AdminEdge is seeking an experienced Construction Project Coordinator / Procurement Coordinator for a US-based luxury home builder. This fully remote role supports procurement workflows, bid review, budgeting, and scheduling for 15–20 homes per year with a small team.

You will manage supplier bids, create POs, monitor budgets, track COIs, and coordinate with field and office teams using Monday.com and Buildertrend. Strong communication and self-starting skills are essential.

Qualifications

• Experience in reading construction design documents and material schedules.
• Ability to review bids for accuracy against design documents and specs.
• Experience with US/Canadian residential construction coordination is a plus.
• Proficiency with Monday.com and Microsoft Office 365; Buildertrend is preferred.
• Knowledge of COI management, change orders, and procurement workflows.

Responsibilities

• Review incoming supplier and subcontractor bids against design documents and verify SKUs, colors, and specs before approval.
• Create and queue purchase orders for materials and ensure budget compliance.
• Track order status and flag discrepancies between procurement documents and project designs.
• Apply home estimation knowledge to help build project budgets and treat pricing as part of procurement.
• Manage COI tracking, change orders, and maintain organized project records.
• Triage warranty requests, update PM boards, and route issues to the right teams.
• Operate day-to-day with Monday.com and Buildertrend, and transition to Bedrock Homes' PM tools when rolled out.

Skills

Residential construction

Procurement

Bid review

Budget estimation

English communication

Tools

Monday.com

Microsoft Office 365

Buildertrend

Job description

Position: Construction Project Coordinator / Procurement Coordinator

Job Type:Full-time (40 hours/week)

Location:Philippines (Remote, EST hours)

Salary: $9/hr - $12/hr

Overview

We are seeking for an experienced Construction Project Coordinator / Procurement Coordinator for an Atlanta-based luxury custom and semi-custom home builder constructing 15 to 20 homes per year, with a team of roughly 10 people split between office and field operations. To support continued growth and deliver a better client experience.

This role reports to the procurement manager and works alongside an existing coordinator, joining a functioning team with established SOPs and processes that provide real structure, while also carrying gaps and a learning curve that the right person is expected to navigate without being walked through every step.

The ideal candidate is an experienced hire, not a trainable one. The client wants someone plug and play who understands residential construction to a solid level, bringing real-world experience in reading design documents, managing procurement workflows, and

cross-checking bids and purchase orders against project specifications. Estimation and procurement are treated as one loop here: you cannot buy well unless you can price, and the person in this role is expected to own the budget, not just process approvals against one someone else set. Custom home estimation experience is strongly valued for exactly this reason. Above all, the client wants an intelligent, forward-thinking self-starter who takes ownership of their work and follows through without being chased.

Key Responsibilities

Procurement & Order Management

• Review incoming supplier and subcontractor bids against design documents, confirming that SKUs, colors, and specifications match before approval

• Create and queue purchase orders for materials ranging from plumbing supplies to tile and lighting, ensuring orders are placed correctly and within budget

• Track order status and flag discrepancies between procurement documents and project design files

Budget & Estimation Support

• Apply custom home estimation knowledge to help build and set project budgets, treating pricing as a prerequisite to buying rather than a separate function

• Cross-reference procurement costs against budgeted figures, raise concerns proactively with the procurement manager, and take responsibility for budget accuracy from the start of procurement through order placement

• Identify cost variances early and independently so the team can course-correct before they affect the build schedule

Document & Compliance Management

• Maintain organized digital filing for project documents, design files, quotes, schedules, and correspondence

• Manage COI (Certificate of Insurance) tracking for subcontractors, checking expiration dates and requesting updated certificates as needed

• Ensure change orders are created accurately and filed in the correct project records

Warranty & Project Management Support

• Receive and triage incoming warranty requests, follow the established warranty SOP, communicate back to the appropriate parties, and follow up with trades to confirm resolution

• Monitor project management boards in Monday.com, apply logic checks to ensure statuses reflect actual field conditions, and update records accordingly

• Answer client questions and route issues to the right team members in a timely manner

Systems & Software

• Manage day-to-day workflows in Monday.com, keeping boards current and accurate

• Work within Buildertrend (current platform) for schedules, purchase orders, and change orders, with a willingness to transition to Bedrock Homes' proprietary project management suite as it is rolled out

• Use Microsoft Office 365 for document creation, communication, and file management

Preferred Skills & Qualifications

• Minimum 3 years of experience in residential construction coordination or procurement, ideally in custom or semi-custom home building

• Demonstrated ability to read and interpret construction design documents, specifications, and material schedules

• Experience reviewing subcontractor and supplier bids for accuracy against design documents, including SKU and color verification

• Experience working with U.S. or Canadian residential construction companies

• Proficiency with Monday.com and Microsoft Office 365; Buildertrend experience is a strong asset

• Familiarity with purchase order creation, change order processing, and COI management

• Custom home estimation experience is strongly valued: the ideal candidate can build and set a project budget, not only monitor or flag against one, treating estimation as part of the procurement process rather than a separate skill

• Excellent written and verbal English communication skills

Nice-to-Have (Bonus Skills)

• Hands-on experience with Buildertrend, including schedules, POs, and change order workflows

• Familiarity with warranty management processes in a home building context

• Experience supporting a procurement manager or working as part of a small, fast-moving construction office team

• Comfort navigating proprietary or in-house project management tools and adapting quickly as systems evolve

What we offer:

• Competitive compensation — $9–$12 per hour, paid in USD

• Fixed U.S. working schedule

• Fully remote role — work from anywhere

• Direct collaboration with U.S. small businesses and entrepreneurs

• Paid time off — 10 PTO days per year, plus 6 U.S. holidays off