Construction Admin Assistant: Invoicing, CRM & Estimating

vamasters, Inc.; Bayawan; On-site; PHP 335,000 - 502,000; Full time

Job summary

vamasters, Inc. is seeking an organized Construction Administrative Assistant to keep daily operations running smoothly. You will handle invoicing and data entry in QuickBooks, maintain HubSpot CRM, answer and direct calls, and support our estimating process.

You'll communicate clearly in English, learn quickly, and demonstrate professional client interactions. The right candidate will be self-motivated, accurate, and able to work without heavy supervision, with hands-on experience in

Qualifications

• Experience as administrative or virtual assistant.
• Proficient in QuickBooks invoicing and data entry.
• Proficient with HubSpot CRM or similar CRM.
• Excellent spoken and written English with professional phone manners.
• Strong note-taking and organizational skills.
• Flexible, fast learner, and self-motivated.
• Able to work unsupervised.

Responsibilities

• Generate and send client invoices in QuickBooks and keep billing records accurate and up to date
• Enter data in QuickBooks, ensuring client details and transactions are logged correctly
• Keep the HubSpot CRM current, including contacts, deals, and client communication history
• Answer incoming calls professionally, screen inquiries, and route calls to the right person
• Call clients on the company's behalf for follow-ups and updates
• Record clear, organized notes during calls and meetings and circulate action items to the team
• Contribute to the estimating process by compiling project details, organizing documents, and helping draft estimates
• Respond to client correspondence through the company email account
• Keep client and project records orderly and easy to retrieve

Skills

Administrative Assistant

Virtual Assistant

QuickBooks

HubSpot CRM

English proficiency

Note-taking

Self-motivation

Tools

QuickBooks

HubSpot CRM

Job description

vamasters, Inc. is seeking an organized Construction Administrative Assistant to keep daily operations running smoothly. You will handle invoicing and data entry in QuickBooks, maintain HubSpot CRM, answer and direct calls, and support our estimating process.

You'll communicate clearly in English, learn quickly, and demonstrate professional client interactions. The right candidate will be self-motivated, accurate, and able to work without heavy supervision, with hands-on experience in