Conference and Seminar Executive

REED ELSEVIER SHARED SERVICES (PHILIPPINES) INC.; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

REED ELSEVIER SHARED SERVICES (PHILIPPINES) INC. seeks an events professional to support end-to-end planning, execution, and post-event analytics for conferences and webinars.

The role focuses on content management, speaker coordination, and production support, ensuring accuracy, technical readiness, and smooth stakeholder collaboration across global teams and sponsors.

Qualifications

• Bachelor’s degree in any relevant field
• At least 1 year of experience in events, operations, or back-office support
• Experience working with global or cross-functional stakeholders is an advantage
• Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
• Strong written and verbal communication skills
• High attention to detail and strong organizational skills
• Customer-focused with strong coordination and problem-solving abilities
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives

Responsibilities

• Content Management & Pre-Production: Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing
• Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets
• Build and configure registration pages, Atlas Showcase pages, and virtual event platforms
• Create, revise, and upload presentations, holding slides, and exhibitor materials
• Maintain and update trackers, forms, reports, and speaker registration records
• Collate audience questions and event data from registration forms
• Handle Gleanin content uploads, updates, and downloads
• Event Execution (Production): Provide technical and operational support during live webinars and showcase sessions
• Host, moderate, or co-host sessions alongside speakers and sponsors when required
• Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery
• Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)
• Serve as the primary point of contact for stakeholders during live events
• Post-Event Reporting & Analytics (Post-Production): Download, clean, and deduplicate webinar analytics and performance reports
• Compile and deliver reports to Content Managers and stakeholders
• Monitor post-live webinar statistics and engagement metrics
• Upload and manage webinar recordings and on-demand content
• Ensure data accuracy to support reporting and insights generation
• Stakeholder & Operational Support: Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)
• Manage stakeholder communications via email, calls, and meetings
• Create and maintain spreadsheets, trackers, and documentation
• Perform administrative tasks and data clean-up activities
• Contribute to process improvements to enhance efficiency and event quality
• Core Functions: Content Management, Event Moderation & Execution, Stakeholder Coordination, Data Reporting & Analytics

Job description

Role Summary

Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.

Key Responsibilities

Content Management & Pre-Production

Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing

Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets

Build and configure registration pages, Atlas Showcase pages, and virtual event platforms

Create, revise, and upload presentations, holding slides, and exhibitor materials

Maintain and update trackers, forms, reports, and speaker registration records

Collate audience questions and event data from registration forms

Handle Gleanin content uploads, updates, and downloads

Event Execution (Production)

Provide technical and operational support during live webinars and showcase sessions

Host, moderate, or co-host sessions alongside speakers and sponsors when required

Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery

Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)

Serve as the primary point of contact for stakeholders during live events

Post-Event Reporting & Analytics (Post-Production)

Download, clean, and deduplicate webinar analytics and performance reports

Compile and deliver reports to Content Managers and stakeholders

Monitor post-live webinar statistics and engagement metrics

Upload and manage webinar recordings and on-demand content

Ensure data accuracy to support reporting and insights generation

Stakeholder & Operational Support

Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)

Manage stakeholder communications via email, calls, and meetings

Create and maintain spreadsheets, trackers, and documentation

Perform administrative tasks and data clean-up activities

Contribute to process improvements to enhance efficiency and event quality

Core Functions

Content Management

Event Moderation & Execution

Stakeholder Coordination

Data Reporting & Analytics

Qualifications

Bachelor’s degree in any relevant field

At least 1 year of experience in events, operations, or back-office support

Experience working with global or cross-functional stakeholders is an advantage

Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred

Proficient in Microsoft Office applications (Excel, Word, PowerPoint)

Strong written and verbal communication skills

High attention to detail and strong organizational skills

Customer-focused with strong coordination and problem-solving abilities

Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

Core Competencies

Event Execution Excellence

Stakeholder Management

Content Accuracy & Quality Assurance

Data Handling & Reporting

Communication & Collaboration

Adaptability in Fast-Paced Environments