Compliance & Documentation Liaison Specialist

Citadel Shipping Services Inc.; Hinatuan; On-site; PHP 312,000 - 558,000; Full time

Job summary

A maritime services company in Hinatuan is seeking a candidate for responsibilities related to DMW accreditation, government liaison, and compliance management. The role includes preparing and processing documentary requirements, representing the company in government transactions, and maintaining organized records. The ideal candidate should be proactive in monitoring regulatory updates and ensuring compliance with various government standards.

Responsibilities

• Prepare, process, and monitor all documentary requirements for DMW accreditation.
• Act as the company's representative in transacting with various government offices.
• Maintain organized documentation and files of all permits and correspondence.

Job description

• Prepare, process, and monitor all documentary requirements for DMW accreditation, registration, and deployment of seafarers.
• Ensure timely renewal of DMW licenses, job orders, and contracts.
• Coordinate with DMW officers for verification, authentication, and release of documents.
• Maintain accurate records and tracking logs of all DMW-related submissions and approvals.
  
  

DMW Processing and Documentation

• Prepare, process, and monitor all documentary requirements for DMW accreditation, registration, and deployment of seafarers.
• Ensure timely renewal of DMW licenses, job orders, and contracts.
• Coordinate with DMW officers for verification, authentication, and release of documents.
• Maintain accurate records and tracking logs of all DMW-related submissions and approvals.
  
  

Government Liaison and Compliance

• Act as the company’s representative in transacting with various government offices (e.g., DENR, MARINA, DOLE, POEA/DMW, BIR, LGUs, etc.).
• Handle environmental compliance requirements such as permit renewals, waste management reports, and other DENR submissions.
• Monitor regulatory updates and ensure company policies and permits are aligned with current government standards.
• Facilitate clearances, certifications, and inspections as required by law.
  
  

Administrative and Coordination Tasks

• Maintain organized documentation and files of all permits, certifications, and correspondence.
• Prepare regular compliance reports and submit to management.
• Coordinate with internal departments to gather necessary documents and ensure timely submission to agencies.
• Perform other liaison or compliance-related duties as may be assigned.