Customs Compliance Coordinator

Conveying and Packaging Co. Inc.; Quezon City; On-site; PHP 800,000 - 1,200,000; Full time

Job summary

Conveying and Packaging Co. Inc. in Quezon City is seeking a Regulatory Compliance professional to manage compliance documents and communications with regulatory agencies. Suitable candidates will possess a Bachelor's degree and at least 12 years of relevant experience including knowledge of DENR regulations and customs processes.

The role entails administrative support, managing compliance records, and coordinating with various government and internal stakeholders. Strong organizational and communication skills are required.

Qualifications

• At least 12 years of experience in regulatory compliance, environmental compliance, customs documentation, or administrative support is preferred.
• Knowledge of DENR regulations, environmental permits, and customs processes is an advantage.
• Familiarity with government compliance procedures and documentation requirements.

Responsibilities

• Prepare, process, and submit compliance documents, reports, permits, and applications required by DENR.
• Assist in preparing and processing import/export documentation and customs-related requirements.
• Maintain compliance calendars and tracking systems for all regulatory requirements.

Skills

Regulatory awareness and compliance mindset

Strong organizational skills

Attention to detail

Excellent written and verbal communication skills

Education

Bachelor's degree in Business Administration, Environmental Management, Customs Administration, Legal Management, or related field

Tools

Microsoft Office applications

Job description

Regulatory Compliance

• Prepare, process, and submit compliance documents, reports, permits, and applications required by DENR and other regulatory agencies.
• Monitor deadlines for permits, licenses, registrations, and report submissions to ensure timely compliance.
• Maintain compliance calendars and tracking systems for all regulatory requirements.
• Assist in securing, renewing, and updating environmental permits, clearances, and certifications.
• Monitor changes in regulatory requirements and communicate updates to management.

Customs and Trade Compliance

• Assist in preparing and processing import/export documentation and customs-related requirements.
• Coordinate with customs brokers, freight forwarders, and government agencies regarding shipment clearances and regulatory requirements.
• Maintain records of importation, exportation, and customs transactions.
• Ensure supporting documents are complete and readily available for audits and inspections.

Documentation and Records Management

• Organize and maintain physical and electronic compliance records.
• Ensure all permits, licenses, certificates, and regulatory correspondence are properly filed and updated.
• Prepare reports and compliance summaries for management review.
• Support internal and external audits by providing required documentation.

Coordination and Liaison

• Coordinate with government agencies, inspectors, auditors, and external service providers.
• Work closely with operations, logistics, procurement, warehouse, and finance teams to gather compliance-related information.
• Attend meetings, inspections, and regulatory visits when required.

Administrative Support

• Draft correspondence, applications, and compliance-related communications.
• Track and follow up pending applications, approvals, and regulatory submissions.
• Perform other compliance and administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Environmental Management, Customs Administration, Legal Management, or a related field.
• At least 12 years of experience in regulatory compliance, environmental compliance, customs documentation, or administrative support is preferred.
• Knowledge of DENR regulations, environmental permits, and customs processes is an advantage.
• Familiarity with government compliance procedures and documentation requirements.
• Proficient in Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Strong organizational and document management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and maintain attention to detail.

Key Competencies

• Attention to detail and accuracy
• Regulatory awareness and compliance mindset
• Strong organizational skills
• Time management and prioritization
• Problem-solving and analytical thinking
• Professional communication and coordination skills
• Integrity and confidentiality

Working Conditions

• Office-based with occasional travel to government agencies and regulatory offices.
• May be required to attend inspections, audits, or regulatory meetings.
• May perform field visits related to permit processing and compliance activities.