Clinical Trials Bookkeeper

Angel City VA Recruitment; Philippines; On-site; PHP 240,000 - 360,000; Full time

Job summary

Angel City VA Recruitment seeks a Clinical Trials Bookkeeper to manage accounts receivable for trial sponsors, invoices, and milestone payments. You will QC visits, follow up with sponsors and CROs, and keep precise payment records in collaboration with project managers.

Responsibilities include aging analysis, reconciling trial cash, and preparing weekly/ monthly financial reports. Proficiency in QuickBooks and Excel plus RealTime software helps ensure accurate billing for clinical research

Qualifications

• Strong understanding of accounts receivable and collections processes.
• Experience with clinical trial billing and sponsor contracts.
• Ability to interpret complex contract terms for invoicing and collections.
• Experience in clinical research, life sciences, or healthcare environments is a plus.

Responsibilities

• Track receivables related to clinical trials, sponsor payments, and reimbursements.
• QC patient visits; prepare and issue invoices per milestones and payment schedules.
• Follow up with sponsors/CROs to ensure timely payment.
• Maintain accurate records of communications and payment status.
• Collaborate with clinical project managers to verify milestones tied to payments.
• Monitor aging reports and escalate overdue accounts as needed.
• Reconcile payments received against trial budgets and invoices.
• Prepare weekly aging reports and income forecast.
• Present monthly analyses of trial developments.
• Template building in RealTime software.
• Perform other related tasks.

Skills

Accounts receivable

Collections processes

Contract interpretation

Communication skills

Attention to detail

Organizational skills

Education

Associate's degree in Accounting

Finance-related degree

Tools

QuickBooks

Excel

RealTime software

Job description

Clinical Trials Bookkeeper

Job Description

Key Responsibilities:

• Track all outstanding receivables related to clinical trials, including sponsor payments, and reimbursements.
• QC patients visits; prepare and issue invoices in accordance with contract milestones and payment schedules.
• Follow up regularly with sponsors, CROs, to ensure timely payment.
• Maintain accurate records of communications and payment status.
• Collaborate with clinical project managers to verify completed milestones tied to payments.
• Monitor aging reports and escalates overdue accounts when necessary.
• Reconcile payments received against trial budgets and invoices.
• Prepare weekly aging reports, income forescast.
• Present monthly Analisis of all trials devolpments.
• Template building in Realtime Software.
• Other tasks related to the position.

Skills and Qualifications:

• Strong understanding of accounts receivable and collections processes.
• Experience with clinical trial billing, sponsor contracts.
• Proficiency in accounting or financial software (e.g., QuickBooks, Excel)
• Expirience with RealTime software.
• Excellent organizational skills and attention to detail.
• e Strong communication and negotiation skills for effective follow-ups and conflict resolution.
• Ability to interpret and apply complex contract terms to invoicing and collections.
• Experience working in clinical research, life sciences, or healthcare environments is a strong plus.
• Associate’s degree or higher in Accounting, Finance, or a related field.