ClickUp Ops & Admin Architect (Automation & SOPs)

vamasters, Inc.; Himamaylan; On-site; PHP 360,000 - 520,000; Full time

Job summary

vamasters, Inc. is seeking an Operations and Admin Assistant in the Philippines to help systematize and automate daily operations. You will manage documents, emails, and bookkeeping support while developing templates, SOPs, and workflows.

Strong ClickUp skills and confidentiality are essential for success. The role focuses on organizing client documents, building templates, and expanding automation across boards and processes.

Qualifications

• Advanced knowledge of ClickUp, with ability to build templates, workflows, and boards.
• Proficient in Microsoft Office Suite, Outlook, and OneDrive for document handling and communication.
• Experience in document management and file organization with strong confidentiality.
• Experience writing SOPs and process documentation.
• Experience managing email and basic bookkeeping support (receipts).
• Strict discipline with confidential information and data security.

Responsibilities

• Organize, rename, convert, and file confidential client documents within a structured folder system.
• Set up and maintain folder structures for every new client case.
• Sort and file receipts and expense records, then forward to accountant.
• Manage inbox with an inbox-zero system.
• Rework documents into reusable templates and SOPs.
• Create and improve ClickUp boards, tasks, and workflows; identify automation opportunities.
• Handle member inquiries for the online platform (invoices, accounts).
• Write FAQs and SOPs for platform support.

Skills

ClickUp

Microsoft Office

Document management

SOP writing

Email management

Confidential handling

Independent worker

Communication

Tools

Microsoft Office Suite

Outlook

OneDrive

Job description

vamasters, Inc. is seeking an Operations and Admin Assistant in the Philippines to help systematize and automate daily operations. You will manage documents, emails, and bookkeeping support while developing templates, SOPs, and workflows.

Strong ClickUp skills and confidentiality are essential for success. The role focuses on organizing client documents, building templates, and expanding automation across boards and processes.