Clerk, Supplier Maintenance (Philippines)

Carnival Corporation; Philippines; On-site; PHP 280,000 - 420,000; Full time

Job summary

Carnival Corporation in the Philippines is seeking a detail‑oriented Supplier Maintenance Clerk to manage supplier master data within our financial systems from the NCR. The role requires accuracy in recording supplier details and validating banking instructions with suppliers, while ensuring compliance with internal controls.

You will work with Accounts Payable, Procurement and Treasury to onboard and maintain suppliers, respond to inquiries, and uphold data integrity across Carnival brands in

Qualifications

• 1–3 years of experience in data entry, accounts payable, supplier maintenance, customer service, or related administrative role.
• Strong attention to detail with high accuracy.
• Excellent verbal and written communication.
• Ability to handle sensitive supplier and banking information confidentially.
• Proficiency with MS Office (Outlook, Excel, Teams).

Responsibilities

• Create, update, and maintain supplier master records in financial systems per policies.
• Review supplier setup/change requests for completeness and accuracy.
• Verify banking information with suppliers via phone and validate payment instructions.
• Respond promptly to supplier inquiries regarding setup, maintenance, and payments.
• Ensure internal controls and fraud prevention compliant with procedures across Carnival brands.
• Maintain documentation and audit trails for supplier records changes.
• Collaborate with Accounts Payable, Procurement, and Treasury to onboard and maintain suppliers.
• Meet SLAs and contribute to process improvements.

Skills

Data entry

Accounts payable

Supplier maintenance

Customer service

Administrative

Tools

Microsoft Office

Outlook

Excel

Teams

Job description

Job Description

Cruise Administration Services, Inc. (CASI), a Carnival Cruise Line entity in the Philippines, is currently looking for Supplier Maintenance Clerk. Only candidates located in National Capital Region (NCR) in the Philippines to apply.

Job Summary:

The Supplier Maintenance Clerk is responsible for the creation, maintenance, and validation of supplier records within the company's financial systems to ensure accurate and timely processing of supplier payments. This role serves as a key control point in maintaining supplier master data integrity by verifying information, confirming banking instructions directly with suppliers, and ensuring compliance with established procedures across multiple Carnival brands. The ideal candidate is highly detail-oriented, customer-focused, and capable of managing a high volume of requests while maintaining accuracy and confidentiality.

Essential functions:

• Create, update, and maintain supplier master records in financial systems in accordance with established policies and procedures
• Review supplier setup and change requests for completeness and accuracy
• Contact suppliers directly via phone to verify banking information and validate payment instructions
• Respond promptly and professionally to supplier inquiries regarding supplier setup, maintenance requests, and payment-related information
• Provide support to internal stakeholders by answering questions and resolving issues related to supplier records
• Ensure compliance with internal controls, fraud prevention measures, and supplier maintenance procedures
• Apply brand-specific supplier setup requirements and business rules across multiple Carnival brands
• Perform data entry with a high level of accuracy and attention to detail
• Research and resolve discrepancies, incomplete requests, and supplier data issues
• Maintain organized documentation and audit trails supporting supplier record creation and modifications
• Partner with Accounts Payable, Procurement, Treasury, and other departments to facilitate efficient supplier onboarding and maintenance processes
• Meet established service level agreements (SLAs) and productivity targets
• Identify opportunities for process improvements and contribute to operational excellence initiatives

Qualifications:

• With 1 to 3 years of experience in data entry, accounts payable, supplier maintenance, customer service, or a related administrative role
• Strong attention to detail with demonstrated ability to maintain a high degree of accuracy
• Excellent verbal and written communication skills
• Ability to communicate professionally with suppliers and internal stakeholders at all levels
• Strong organizational and time management skills
• Ability to learn, understand, and retain multiple supplier setup requirements and operating procedures
• Proficiency in Microsoft Office, particularly Outlook, Excel, and Teams
• Ability to handle sensitive supplier and banking information confidentially
• Ability to work independently while also collaborating effectively within a team environment
• Must be amenable to working hours that overlap with U.S. business hours and be flexible to support business needs across U.S. time zones