Chief of Staff (Tech Industry Required - Part Time)

Lewis Personnel Management; Metro Manila; Remote; PHP 3,472,000 - 7,812,000; Part time

Job summary

Lewis Personnel Management, a New York-based firm, seeks a remote, freelance Chief of Staff to partner with the founder. The role focuses on strengthening internal systems, establishing efficient workflows, managing project pipelines, and driving execution across business initiatives.

The candidate should bring strategic thinking with hands-on operations, take initiative, and independently propel projects forward while coordinating with senior executives and diverse teams.

Qualifications

• 6–8+ years of professional experience in chief of staff, business operations, strategy & operations, or project management.
• Experience in technology, SaaS, IT, or software development environments is preferred.
• Ability to develop, implement, and oversee operational systems and workflows using Notion, Asana, Monday.com, ClickUp, or similar tools.
• Strong project and pipeline management capabilities across multiple initiatives.

Responsibilities

• Partner with the founder to organize business priorities and translate objectives into actionable plans.
• Establish and improve internal workflows and processes to support efficiency and scalability.
• Oversee project pipelines, monitor schedules, deliverables, and responsibilities.
• Maintain visibility over ongoing projects and address gaps and issues promptly.
• Develop dashboards and executive updates to inform the founder of performance.
• Identify opportunities to improve workflows with AI and automation.
• Assist with strategic planning and cross-functional initiatives requiring executive coordination.

Skills

Strategic thinking

Operational management

Initiative

Independent execution

Organizational skills

Analytical skills

Communication skills

Tools

Notion

Asana

Monday.com

ClickUp

Job description

CHIEF OF STAFF (FREELANCE – PART-TIME)

US Eastern Time | Fully Remote | Flexible Rate | Freelance

Working Arrangement

• Work Setup: Fully Remote | Part-Time | Freelance

• Workload: Approximately 10–15 hours per week initially, with the possibility of increasing as business needs and operational requirements grow.

• Time Zone: Must be available for at least 3–4 hours of overlap with US Eastern Time (New York) to accommodate live meetings and team coordination.

About the Company

We are a New York-based business operating across technology and business services, focused on helping organizations strengthen their operations and support business growth.

The founder is seeking a reliable, hands‑on operational partner who can take ownership of internal processes, coordinate ongoing initiatives, and ensure that important business priorities move forward efficiently.

Our Services

The business operates as an advertising and creative agency, providing services in:

• Marketing and Communications

• Brand Strategy and Consulting

• Public Relations and Event Management

About the Role

We are looking for an experienced, technology-oriented Chief of Staff to partner directly with the founder and oversee key operational priorities. This role will focus on strengthening internal systems, establishing efficient workflows, managing project pipelines, and ensuring consistent execution across business initiatives.

The ideal candidate combines strategic thinking with hands‑on operational management. They should be comfortable taking initiative, identifying areas for improvement, and independently driving projects forward without requiring constant direction.

Qualifications

• 6–8+ years of professional experience, preferably in Chief of Staff, Business Operations, Strategy & Operations, or Project Management positions.

• Previous experience in a technology, SaaS, IT, or software development environment is strongly preferred, particularly within software-driven businesses or organizations working with technical teams.

• Demonstrated ability to develop, implement, and oversee operational systems, workflows, and processes using tools such as Notion, Asana, Monday.com, ClickUp, or similar platforms.

• Strong project and pipeline management capabilities, with the ability to manage multiple initiatives, monitor deliverables, coordinate responsibilities, and ensure timely execution.

• Comfortable working with AI-powered tools, workflow automation, and digital productivity platforms to improve operational efficiency.

• Experience partnering directly with founders, CEOs, or senior executives, with the ability to turn business objectives into actionable plans and independently manage execution.

• Excellent organizational, analytical, problem‑solving, and communication skills.

Key Responsibilities

• Partner with the founder to organize business priorities, translate objectives into actionable plans, and ensure key initiatives are carried through to completion.

• Establish, develop, and continuously improve internal workflows, operational systems, and processes to support business efficiency and scalability.

• Oversee project pipelines by monitoring schedules, deliverables, assigned responsibilities, progress, and potential risks or delays.

• Maintain visibility over ongoing projects and daily operations, proactively addressing process gaps, resolving issues, and ensuring outstanding tasks are completed.

• Develop and maintain dashboards, progress reports, and executive updates to keep the founder informed of business activities, priorities, and operational performance.

• Identify and implement opportunities to improve workflows through AI applications, automation, and other technology‑driven solutions.

• Assist with strategic planning, business initiatives, and special projects requiring executive‑level coordination and follow‑through.

• Anticipate operational requirements, exercise sound judgment, and take ownership