Chambering/ Account & Admin Executive

Malaysian Bar; Bangsar; On-site; PHP 776,000 - 1,207,000; Full time

Benefits offered by this job

Supportive environment

Legal admin exposure

Competitive remuneration

Job summary

Jora Malaysia is seeking an Account & Admin Executive to support billing, payment follow-up and administrative processes with the legal team. You will ensure quotations, invoices and records are accurate and timely.

The role requires a Diploma or Degree in Accounting/Finance or related field and 1–2 years of accounts receivable or admin experience. Proficiency in Excel/Word and strong English/Bahasa Malaysia skills are preferred.

Qualifications

• Familiar with HIMS system procedures, preparation of bank security documents and portals.
• Complete assigned tasks within strict deadlines.
• Monitor file progress to ensure timely completion.
• Assist and update lawyers; handle conveyancing and loan documentation with minimal supervision.
• Update status using Google Sheets weekly.
• Work independently with minimal supervision where applicable.
• Diploma or Degree in Accounting, Finance, Business Admin or related field.

Responsibilities

• Prepare and issue quotations, invoices, receipts and related billing documents.
• Follow up on outstanding payments with the legal team and clients in a professional manner.
• Maintain accurate records of invoices issued, payments received and balances.
• Liaise with lawyers to obtain billing instructions and supporting documents.
• Prepare periodic reports on outstanding fees and collections for management.
• Respond to clients' billing enquiries and escalate as needed.
• Assist with filing, data entry and general office administration.
• Support other accounts and admin duties as assigned.

Skills

HIMS procedures

Multitasking

Independent work

English proficiency

Bahasa Malaysia proficiency

Professional communication

Education

Diploma in Legal Studies or equivalent

SPM minimum

Tools

Microsoft Office

Google Sheets

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Qualifications and Requirements

• Familiar with HIMS system procedures, preparation of major bank security documents, and relevant bank portals.
• Complete assigned tasks within strict deadlines.
• Closely monitor all file progress and status to ensure timely and accurate completion.
• Assist and update lawyers; handle conveyancing and loan-related matters and documentation with minimal supervision.
• Update status using Google Sheets weekly.
• Work independently with minimal supervision (not applicable for Chambering position).
• Proficient in Microsoft Office, well-organized, responsible, able to multitask, and work independently(not applicable for Chambering position).
• Minimum SPM; Diploma in Legal Studies or equivalent qualification.
• Salary and benefits commensurate with experience.
• Willingness to work at Bangsar South.
• Strong work ethics, positive attitude, and team spirit.
• Candidates with short notice periods / able to start immediately are an added advantage.

Account & Admin Executive

Job Overview

We are looking for a responsible and detail-oriented Account & Admin Executive to support the firm's billing, payment follow-up and administrative processes. The successful candidate will work closely with our legal team to ensure quotations, invoices and payment records are issued and managed accurately and promptly.

Key Responsibilities

• Prepare and issue quotations, invoices, receipts and related billing documents.
• Follow up on outstanding payments with the legal team and clients in a professional and courteous manner.
• Maintain accurate records of invoices issued, payments received and outstanding balances.
• Liaise with lawyers and relevant staff to obtain billing instructions, supporting documents and updates on client matters.
• Prepare periodic reports on outstanding fees and collections for management.
• Respond to clients' basic billing and payment enquiries, escalating matters where necessary.
• Assist with filing, document management, data entry and general office administration.
• Support other accounts and administrative duties as assigned from time to time.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related field.
• At least 1 to 2 years of experience in accounts receivable, billing, administration or a similar role. Fresh graduates with a strong willingness to learn may also apply.
• Proficient in Microsoft Office, particularly Excel and Word.
• Familiarity with accounting software is an advantage.
• Good written and spoken English and Bahasa Malaysia. Mandarin proficiency is an added advantage.
• Detail-oriented, organised, responsible and able to follow up matters diligently.
• Professional communication skills and the ability to handle client matters tactfully.
• Ability to work independently while collaborating effectively with the legal team.

What We Offer

• Supportive and professional working environment.
• Opportunity to gain experience in legal practice administration and client billing.
• Competitive remuneration commensurate with experience and qualifications.

Job Start Date: 01 September 2026

Application Closing Date: 16 August 2026