CFA 2026 003 | Senior Project Associate (Response) | Roster only

International Organization for Migration (10000000); Philippines; On-site; PHP 540,000 - 900,000; Full time

Job summary

International Organization for Migration (IOM) in the Philippines manages a roster to mobilize qualified staff for surge humanitarian operations, particularly in disasters and emergencies. Selected candidates must be locally available and ready to complete onboarding and documentation quickly.

Applicants should indicate experience in emergency response areas such as Shelter, WASH, CBI, MHPSS, community mobilization, and information management.

Qualifications

• Education options with four years of relevant professional experience or a high school diploma with six years’ experience.
• Accredited universities are those listed in the UNESCO World Higher Education Database.
• Experience liaising with government authorities, UN agencies and NGOs.

Responsibilities

• Assist in planning, coordination, implementation, and monitoring of emergency response activities.
• Compile, analyse, and present information on disaster impacts and humanitarian needs.
• Monitor project budget implementation and resource utilization.
• Serve as focal point for administrative coordination of emergency response activities.
• Prepare situation reports, updates, and progress reports; identify challenges.
• Draft correspondence, donor reports, briefs, dashboards and maps.
• Organize coordination meetings, simulations, trainings, and capacity-building.
• Respond to complex information requests and maintain project records.
• Participate in inter-agency coordination mechanisms and technical groups.
• Monitor implementation by partners; ensure compliance with agreements and donor requirements.
• Contribute to SOPs, contingency plans, and after-action reviews.
• Provides guidance/training and may supervise other staff in the unit.
• Perform other relevant duties as assigned.

Skills

Emergency preparedness

Disaster response

Humanitarian operations

Disaster Risk Reduction

Climate Change Adaptation

Analytical skills

Organizational skills

Problem solving

Written reporting

Verbal communication

MS Office proficiency

Education

Bachelor’s degree in Political Science, Social Science, International Relations, Development Studies, Migration Studies, Human Rights, Law or related field

High School diploma with six years of relevant professional experience

Tools

Microsoft Office Suite

Job description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Organizational Context and Scope

This Call for Applications aims to establish a roster of qualified candidates who may be mobilized to support the Mission’s surge staffing requirements during disasters, emergencies, and other humanitarian response operations.

Please note that there is currently no confirmed start date or immediate deployment opportunity associated with this roster. The engagement of roster members will depend on operational requirements, the nature and scale of emergency responses, funding and budget availability, and the Mission’s staffing needs.

Candidates who submit an application acknowledge their interest in being considered for future emergency response assignments and are expected to maintain their availability should their services be required. If selected for deployment or engagement, roster members must be locally available and be prepared to promptly complete all necessary onboarding, documentation, and administrative requirements within the prescribed timeframe.

As part of your application, kindly submit a cover letter indicating any relevant experience in emergency response and/or the following areas: Shelter, Water, Sanitation and Hygiene (WASH), Cash-Based Interventions (CBI), Mental Health and Psychosocial Support (MHPSS), Community Mobilization, and Information Management and Reporting. Your cover letter should briefly describe your experience, key responsibilities, and any relevant skills or training related to these areas.

1. Assist in the planning, coordination, implementation, and monitoring of emergency response activities, ensuring timely and effective delivery of humanitarian assistance in line with project objectives, humanitarian principles, and donor requirements.

2. Compile, analyse, and present information and data on disaster impacts, humanitarian needs, response operations, and operational developments to support evidence-based decision-making and response planning.

3. Monitor project budget implementation and resource utilization, identifying funding gaps and proposing adjustments to support efficient and accountable emergency response operations.

4. Serve as the focal point for administrative and operational coordination of emergency response activities, liaising with internal units and external stakeholders to facilitate procurement, logistics, deployments, clearances, and other operational requirements.

5. Prepare situation reports, implementation updates, and progress reports, identify operational challenges and delivery gaps, elevate critical issues to the supervisor, and recommend corrective actions to improve response effectiveness.

6. Draft correspondence, briefing notes, donor reports, presentations, maps, dashboards, statistical tables, and other operational documentation to support coordination, reporting, and decision-making during emergency response operations.

7. Organize and support coordination meetings, simulations, trainings, and capacity-building activities for government counterparts, humanitarian partners, and response personnel on emergency preparedness, response, and recovery.

8. Respond to complex operational information requests, maintain project records, and ensure accurate documentation of emergency response activities, beneficiary data, and operational outputs.

9. Participate in inter-agency coordination mechanisms and technical working groups, maintaining effective collaboration with government agencies, local authorities, UN agencies, humanitarian clusters, NGOs, donors, and other stakeholders to strengthen coordinated emergency response efforts.

10. Monitor the implementation of activities by implementing partners, ensuring compliance with project agreements, humanitarian standards, IOM policies, and donor requirements, and promptly report any issues to the supervisor.

11. Contribute to the development and revision of Standard Operating Procedures (SOPs), contingency plans, emergency response guidelines, after-action reviews, lessons learned, and concept notes to strengthen preparedness and future emergency response programming.

12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit. May supervise other staff as assigned.

13. Perform such other relevant duties as maybe assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Political Science, Social Science, International Relations, Development Studies, Migration Studies, Human Rights, Law or a related field from an accredited academic institution with four years of relevant professional experience; or,
• High School diploma with six years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.

Skills

• Knowledge of emergency preparedness, disaster response, and humanitarian operations in the Philippines.
• Strong understanding of Disaster Risk Reduction (DRR), Climate Change Adaptation (CCA), and humanitarian principles and standards.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills, including technical and donor reporting.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Teams.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, Tagalog is required.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Values

all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system(for internal candidates here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.