C-Sample Coordinator III

HELLA Automotive Mexico S.A. de C.V.; Mexico; On-site; PHP 917,430 - 1,340,860; Full time

Job summary

HELLA Automotive Mexico S.A. de C.V. seeks a C-Sample Coordinator III in Irapuato, Mexico.

You will ensure builds during the TtM phase meet quality, engineering, and C-Sample maturity standards to ship to customers and labs. You will manage part availability for internal and external components and track open points across the project. You will work with Manufacturing, Logistics, Quality, Purchasing, and Engineering to schedule, data create, and procure the materials, ensuring on-time delivery

Qualifications

• Bachelor's degree in Engineering, Business, Supply Chain, or related field.
• 2–3 years' experience in automotive manufacturing, project coordination, or NPI.
• Experience coordinating prototype, sample, or pre-production builds.
• Knowledge of SAP/ERP systems, material planning, and master data management.
• Experience managing BOM, production routings, inventory control, and material availability.
• Strong cross-functional coordination with Manufacturing, Logistics, Quality, Purchasing, and Engineering.
• English proficiency in a global manufacturing environment.

Responsibilities

• Track all open points for sample builds and escalate deviations.
• Publish a Sample Production Plan covering the entire TtM phase.
• Create C-Sample master data and convert demands into POs and ERP requirements.
• Ensure material availability for all Sample Build Events.
• Coordinate with teams to meet dates and quantities for samples.
• Prepare Premium Freight formats for shipments and coordinate logistics.
• Label samples per AIAG/VDA standards and SAP postings.
• Post costs, scrap, and SAP bookings for samples.
• Perform inspections and obtain necessary signatures for shipment.
• Organize post-build stock checks and return unused materials.

Skills

Coordination

English proficiency

Project coordination

Quality awareness

Process adherence

Education

Bachelor's degree in Engineering, Business, Supply Chain Management, or a related field

Tools

SAP/ERP

Master data management

BOM management

Job description

C-Sample Coordinator III

Location: Irapuato, Mexico

FORVIA HELLA is a listed international automotive supplier. As a company of the FORVIA Group, FORVIA HELLA stands for high-performance lighting technology and vehicle electronics and, with the Lifecycle Solutions Business Group, also covers a broad service and product portfolio for the spare‑parts and workshop business as well as for manufacturers of special vehicles. With currently around 34,000 employees at over 125 locations, the company is active worldwide and generated adjusted sales of €8.0 billion in the fiscal year 2025.

Your Tasks

Global Job Title Job No. C‑Sample Coordinator III OP1907

Job Objective: Ensuring all builds performed during the TtM phase are successfully carried out in terms of quality level, engineering level, C‑Sample maturity level, technical specifications in the appropriate moment to ship to the customer, laboratories or any other party that requests samples from a given product. Responsible for ensuring the availability of parts for the sample build, be it internal or external components (involvement of different areas of responsibility).

Tracking of all open points regarding sample builds in the project phase and to elevate deviations in a timely manner to the corresponding responsible area.

Duties and Responsibilities

• Learning how to apply the Z‑SAM C‑Sample processes. Tracking of all relevant activities and pushing the responsible entities to take care of these ones.
• Working out and publishing a Sample Production Plan with enough anticipation for each project that covers the entire TtM phase from the moment the production elements are received in the plant until SOP.
• Following up with Manufacturing Engineers the creation of C‑Sample master data, C‑Sample demand into ERP, ePW (when required) and, consequently, Purchase Orders to ensure the procurement of sample parts (components) from the different suppliers.
• Ensuring availability together with the TtM Logistics Supplier Analyst in the case where a Blanket PO is available, or a Carry Over (for the specific facility) material is used. Ensuring enough material availability for all Sample Build Events.
• Ensuring that Manufacturing Engineers, team members, and tool specialists know the dates, quantities, maturity levels required for every sample build, so they can arrange their presence in the case of production events of injected parts, SMD builds, or sub‑assemblies.
• Filling out the corresponding Premium Freight Formats in order to perform the movements from the plant facility to the Customer by involving TtM Logistics to ensure full coordination.
• Identifying the samples with customer/project specific labels provided by Quality department, the only exception being when the material is booked and shipped in SAP and the labels to be used are standard AIAG/VDA labels (printed from SAP), in which the responsibility falls with the Finished Goods Warehouse.
• Ensuring the correct identification of all components and samples across all Production Steps.
• Ensuring together with the Quality & Purchase Quality of the project, all Sample, Quality, and Engineering levels of the parts that are received from the suppliers or produced internally.
• Monitoring that all components are correctly fed into the corresponding stations in the assembly line according to the Routing Instruction and BOM.
• Monitoring that the instructions to build are respected and ensure the correct assembly of the Samples following the Control Plan. If any rework is to be made, the Sample Coordinator must ensure to have a written confirmation about the description of the Rework from the Quality department assigned to the project, so that the activity results in a satisfactory Sample Build.
• Ensuring that the samples are ready and correctly booked in SAP, that the materials are consumed, and the sample costs and scrap are correctly posted.
• Filling out an Inspection Report with all criteria properly filled out, including the drawing and correct S-number level of the part and obtaining all relevant signatures in order for the shipment to be executed.
• After finalization of Sample Build Event, organizing a stock check in the assembly line which material will have to be returned to the Components Warehouse with the proper identification in terms of Sample, Engineering and Quality levels and correct Quantity. Accounting all the scrap registered in the event and ensure the correct posting.
• Carrying out other tasks related to this position (including examining as well as complying with industrial safety and environmental protection measures pertaining to the scope of duties).

Job Profile / Requirements

Profession / education: University degree more than 2 up to 3 years.

Your Qualifications

• Bachelor's degree in Engineering, Business, Supply Chain Management, or a related field.
• 2 to 3 years of experience in automotive manufacturing, project coordination, or new product launch activities.
• Experience coordinating prototype, sample, or pre-production builds throughout the product development lifecycle.
• Knowledge of SAP/ERP systems, material planning, and master data management.
• Experience managing Bills of Materials (BOM), production routings, inventory control, and material availability.
• Strong coordination skills with cross‑functional teams including Manufacturing, Logistics, Quality, Purchasing, and Engineering.
• Familiarity with quality requirements, inspection reports, product traceability, and engineering change processes.
• Experience supporting new product launches and ensuring on‑time delivery of customer samples.
• English proficiency in a global manufacturing environment.

FORVIA HELLA stands for the variety of all employees. Inclusion and diversity are firmly anchored in our company culture. We are continuously looking for new team players and welcome applications from all interested parties, regardless of their ethical and social background, age, religion, gender, disability, sexual orientation or identity.

HELLA Automotive Mexico S.A. de C.V.

LAURA PAULINA RAMIREZ

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