Business Administrator

InfoTrust Co.; Manila; On-site; PHP 223,200 - 357,120; Full time

Job summary

Infotrust is seeking a Business Administrator to support sales operations, order processing, and data maintenance in Manila. You will manage Dynamics-related records, quotes, renewals, and vendor communications while coordinating with the accounts team and customers.

The role requires strong MS Office skills, experience in a commercial environment, and the ability to handle multiple tasks with attention to detail. Excellent communication and organisational abilities are essential.

Qualifications

• Experience as an administration assistant or business support role within a commercial environment.
• Ability to drive project-based work and manage tasks, schedules, deliverables, budget and project risk.
• Proficiency with the Microsoft Suite (Excel, Word, PowerPoint, Outlook).
• Strong commercial acumen and financial/analytical skills.
• Excellent communication skills across all levels.

Responsibilities

• Support daily sales requirements within the quote-to-cash process (creating Dynamics records, chasing vendors).
• Create quotes for the sales team and request quotes from vendors.
• Assist with renewals (creating quotes and monitoring renewal mailbox).
• Assist with vendor/customer correspondence via shared delivery mailbox; submit deal registrations to vendors.
• Process orders with vendors; raise internal POs and coordinate with accounts.
• Manage the order process with sales reps, customers, and vendors; ensure timely processing.
• Ensure services are provisioned with vendors and chase overdue orders.
• Manage Outlook inbox and client database; process cancellations with suppliers and accounts.

Tools

Microsoft Dynamics

ServiceNow

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Spirit Managed Services is now branded Infotrust. CyberEmergency Number: 1300 554 798 IT Support Number: 1300 007 001

Business Administrator

Manila, Philippines Home Careers Business Administrator

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CONTACTUS CALLUS

Working across multiple systems, your role will see you provide a wide range of business support services, including recording, updating & maintenance of cloud-based systems (i.e., Microsoft Dynamics), generating & coordinating IMACs and effectively progressing orders that are received through to invoicing and supporting the wider team with day-to-day administrative tasks.

Responsibilities

Sales Administration

• Supporting daily sales requirements within the quote to cash process (creating Dynamics records, chasing vendor etc.)
• Creating quotes for the sales team
• Requesting quotes from vendors
• Assist with the processing of renewals (creating quotes and monitoring renewal mailbox)
• Assist with vendor / customer correspondence by monitoring the shared delivery mailbox
• Submit deal registrations to vendors

Order Processing

• Processing orders with vendors, reviewing and verifying relevant documents specific to the order
• Raising internal PO’s and communicating them to accounts
• Manage the order process at each stage with sales rep, customers, and vendors
• Ensuring orders are accurately processed in a timely manner
• Confirming services have been correctly provisioned with vendor – chasing up any overdue orders

Customer Experience

• Outlook In-Box Management - Checking and maintaining shared mailboxes and personal inbox ensuring any items that require attention are effectively responded to.
• Client database management
• Process cancellation requests and communicate them effectively to suppliers and our internal accounts team to confirm termination of clients.

Data Maintenance

• Ensure Contacts and Accounts are accurately recorded
• Maintain Account & Opportunity ownership
• Maintain files and record management
• Data entry
• Perform other duties and responsibilities as required

Key Experience & Capabilities

• Previous experience in an administration assistant or business support role within a commercial environment
• Prior experience in a project support position
• Ability to drive project-based work and to manage tasks, schedules, deliverables, budget and project risk
• You have prior technical experience, ideally with knowledge and understanding of the Microsoft Dynamics and Service Now platform, eco-system, and best practices
• Proficiency in the use of the Microsoft Suite including Excel, Word, PowerPoint, and Outlook
• Proven track record of compliance with policies and procedures
• Strong commercial acumen as well as financial and analytical skills

Personal Attributes

• Excellent communication skills at all levels - you will be required to liaise the management team, and internal staff at all levels
• Ability to take initiative and be pro-active
• A self-starter who can manage multiple tasks effectively within time constraints
• An analytical ability with high attention to detail
• Excellent problem solving and decision-making skills
• Exceptionally well organized
• A fast learner that enjoys learning new software, systems, and processes