Bookkeeper / Executive Assistant

VirtueStaff; Metro Manila; Remote; PHP 335,000 - 469,000; Full time

Benefits offered by this job

Work From Home

Performance Bonus

Job summary

VirtueStaff is seeking a skilled Bookkeeper / Executive Assistant to manage administrative workflows and financial record keeping for a U.S.-based electrical trades company. You will provide daily executive support to leadership while maintaining accounts and leveraging CRM and accounting platforms to keep operations organized.

The role combines executive assistance with hands-on bookkeeping, including data entry, reconciliations, and client communications, all from a remote work setup with

Qualifications

• Proven experience in executive assistance and office administration.
• Experience with U.S. bookkeeping for trades/home services.
• Proficiency with QuickBooks for bookkeeping.
• Familiarity with Infusionsoft (Keap) for client/workflow management.
• Excellent English communication and telephone etiquette.

Responsibilities

• Provide comprehensive executive administrative support, including schedule management and calendar coordination.
• Serve as primary contact for inbound phone inquiries and client communications.
• Perform day-to-day bookkeeping, account reconciliations, and financial record maintenance in QuickBooks.
• Utilize Infusionsoft (Keap) to manage client databases and workflows.
• General data entry and office administration to streamline operations.

Skills

Executive assistance

Office administration

US bookkeeping

English proficiency

Client communication

Tools

QuickBooks

Infusionsoft (Keap)

Job description

VirtueStaff is seeking a skilled Bookkeeper / Executive Assistant to manage administrative workflows, phone communications, and financial record keeping for an electrical trades company. This dual-function role provides daily executive support to business leadership while maintaining financial accounts, executing bookkeeping tasks, managing inbound client calls, and leveraging CRM and accounting platforms to keep business operations structured and efficient.

Responsibilities

• Provide comprehensive executive administrative support, including schedule management, calendar coordination, and task tracking.
• Serve as the primary point of contact for inbound phone inquiries, managing client communications with professionalism.
• Execute day-to-day bookkeeping workflows, account reconciliations, and financial record maintenance within QuickBooks.
• Utilize Infusionsoft (Keap) to manage client database records, communication workflows, and administrative task tracking.
• Perform general office administration, data entry, and record keeping to streamline daily operations.

• Proven experience in executive assistance, office administration, and U.S. bookkeeping within the trades or home services industry.
• Hands-on proficiency with QuickBooks for bookkeeping and financial management.
• Experience or familiarity with Infusionsoft (Keap) for client and workflow management.
• Native-level English verbal and written communication skills with strong telephone etiquette.
• Exceptional organizational skills, high attention to detail, and ability to balance administrative duties alongside financial management.

• Work From Home
• Performance Bonus