Bookkeeper / Accounting Specialist

Our Clients; Philippines; On-site; PHP 335,000 - 580,000; Full time

Job summary

Our Clients is seeking a diligent Bookkeeper / Accounting Specialist in the Philippines to support day-to-day accounting operations, including bookkeeping, general ledger activities, accounts payable and receivable, bank reconciliations, tax compliance, payroll support, and month-end closing.

The role requires a hands-on accounting professional who can maintain accurate financial records, identify discrepancies, manage documentation, and coordinate effectively with internal teams and external

Qualifications

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or related field.
• 3-4 years of relevant experience in general accounting, bookkeeping, or similar role.
• Hands-on experience in general accounting, bank reconciliation, AP/AR, and month-end closing.
• Knowledge of Philippine tax compliance (BIR) and payroll-related contributions is preferred.

Responsibilities

• Maintain accurate accounting records and general ledger entries.
• Record day-to-day financial transactions, including receipts and journal entries.
• Perform account reconciliations and investigate discrepancies.
• Prepare schedules for balance sheet and income statement accounts.
• Assist with month-end and year-end closing activities.
• Support tax filings and payroll-related contributions.
• Coordinate with HR and external stakeholders.

Skills

Attention to detail

Time management

Communication skills

Analytical thinking

Education

Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or related field

Tools

QuickBooks Online

Xero

SAP

Microsoft Excel

Google Sheets

Google Workspace

Job description

The Bookkeeper / Accounting Specialist will be responsible for supporting and maintaining the organization's day-to-day accounting operations, with primary responsibility for bookkeeping, general ledger activities, accounts payable and receivable, bank reconciliations, tax compliance, payroll support, and month-end closing.

The role requires a hands-on accounting professional who can maintain accurate financial records, identify and resolve discrepancies, manage accounting documentation, and coordinate effectively with internal teams and external stakeholders.

Key Responsibilities:

General Accounting & Bookkeeping

• Maintain accurate and timely accounting records and general ledger entries.
• Record and process day-to-day financial transactions, including receipts, disbursements, adjustments, and journal entries.
• Perform account reconciliations and investigate discrepancies or unusual transactions.
• Prepare and maintain supporting schedules for balance sheet and income statement accounts.
• Assist with month-end and year-end closing activities.
• Ensure accounting records are complete, accurate, properly documented, and readily available for review or audit.

Accounts Payable & Receivable

• Manage and monitor accounts payable and accounts receivable transactions.
• Review and process supplier invoices, payment requests, customer payments, and other supporting documents.
• Monitor outstanding receivables and coordinate collection follow-ups when necessary.
• Coordinate with Procurement and Operations regarding vendor payments, disbursements, and payment schedules.
• Reconcile AP/AR balances and investigate outstanding or unreconciled items.

Bank & Cash Reconciliation

• Perform regular reconciliation of bank accounts, credit cards, petty cash, and other cash-related accounts.
• Match deposits, collections, payments, and disbursements against accounting records and bank statements.
• Investigate and resolve reconciling items, discrepancies, duplicate postings, and timing differences.
• Maintain accurate cash and cash equivalent records.

Tax Compliance

• Prepare and assist with timely filing of applicable BIR tax returns and compliance requirements.
• Support the preparation of VAT, withholding tax, percentage tax, and other applicable tax filings.
• Maintain tax-related schedules, documentation, and supporting records.
• Monitor filing deadlines and coordinate with the Head of Accounting to ensure compliance with Philippine tax regulations.

Payroll Support

• Assist with payroll processing and reconciliation.
• Prepare and verify payroll-related computations and supporting schedules.
• Assist in the computation and processing of statutory contributions, including SSS, PhilHealth, and Pag-IBIG.
• Coordinate with HR or payroll service providers regarding payroll-related requirements and discrepancies.

Reporting & Audit Support

• Prepare financial reports, schedules, reconciliations, and accounting summaries as requested by the Head of Accounting.
• Provide supporting documents and schedules for internal and external audits.
• Maintain organised accounting records, invoices, receipts, and other financial documentation.
• Assist in identifying process gaps and implementing improvements to accounting controls and workflows.

Systems & Process Improvement

• Maintain accounting workflows and documentation within the organisation's systems.
• Assist in the transition and maintenance of financial workflows through ClickUp or similar platforms.
• Support the implementation and improvement of accounting processes as the business grows.
• Adapt to new accounting, payroll, and workflow management systems as required.

Qualifications:

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field.
• At least 3-4years of relevant experience in general accounting, bookkeeping, or a similar role.
• Hands-on experience in general accounting, bank reconciliation, AP/AR, and month-end closing.
• Working knowledge of Philippine tax compliance and BIR filing requirements.
• Experience with payroll processing and statutory contributions is preferred.
• Strong understanding of accounting principles and financial documentation.
• High attention to detail and accuracy.
• Strong organizational and time-management skills.
• Able to work independently and manage multiple accounting deadlines.
• Strong written and verbal communication skills.

Technical Skills

Required:

• Microsoft Excel and/or Google Sheets
• Accounting software such as QuickBooks Online, Xero, SAP, or similar ERP/accounting systems
• Google Workspace

Preferred / Willing to Learn:

• ClickUp or similar workflow management platforms
• BIR eFPS and online filing systems
• HR/payroll platforms such as EoR, People Matters, or similar systems

Key Competencies

• Accounting Accuracy – Maintains accurate financial records and ensures transactions are properly supported and reconciled.
• Attention to Detail – Able to identify discrepancies and resolve accounting issues promptly.
• Integrity & Confidentiality – Handles sensitive financial and employee information responsibly.
• Ownership & Accountability – Takes ownership of assigned accounting processes and follows through on deadlines.
• Communication – Coordinates effectively with internal departments, vendors, and other stakeholders.
• Organization & Time Management – Manages multiple accounting activities and regulatory deadlines effectively.
• Adaptability – Comfortable working with evolving processes, systems, and business requirements.
• Problem Solving – Investigates discrepancies and identifies practical solutions to accounting and process issues.