Bid Manager

Xerox Corporation; Cebu City; On-site; PHP 3,069,367 - 4,297,114; Full time

Job summary

Xerox Corporation is seeking a Strategic Bid Manager to lead cross-functional pursuit teams on major deals. You'll be responsible for the tendering process, ensuring quality proposals and managing project plans across various divisions.

The ideal candidate will have strong experience in Bid Management and customer relations, with a proven ability to develop relationships across all organizational levels. Must possess a University degree and relevant professional qualifications.

Qualifications

• Experience in Bid Management advantageous, but customer-facing essential.
• Proven ability to develop relationships at all levels in an organization.
• Effective under pressure, able to lead and coach others.

Responsibilities

• Lead virtual pursuit and tendering teams from qualification to client submission.
• Ensure robust business case development and manage project plans.
• Drive improved profitability and bid cost reduction through best practices.

Skills

Bid Management

Customer relations

Problem resolution

Business acumen

Pressure handling

Matrix management

Education

University degree

PMI or Lean Six Sigma

Job description

Purpose

To lead cross‑functional pursuit teams on large (typically >$1M ACV) deals, developing a compelling win strategy and proposals/submissions to beat competition. In the RFX scenario, the Strategic Bid Manager is responsible for the tendering process and content end‑to‑end. Pursuits/Tenders cover all areas of the Xerox offering portfolio e.g. MPS, CES and CCS. The language requirement for this role is English.

Responsibilities

• Lead virtual pursuit and tendering teams, including Sales professionals, Service & Technical Architects, Commercial Manager, Service Delivery professionals & other SMEs from qualification to client submission (and any subsequent rounds of submissions/BAFO)
• Achieve win rate of 40% new business by value and 90% renewal by deal value
• Lead development of best‑in‑class proposals, including allocating specific tasks and responsibilities to virtual team members working with Bid Executives if appropriate to ensure quality control, consistency and clarity of key messages
• Develop and manage the pursuit project plan, working with Bid Support Exec if appropriate, including setback schedules, to ensure all internal, partner and customer deadlines are met with sufficient time allowed for ensuring iterations and high‑quality work output, and to ensure all compliance requirements are adhered to
• Ensure robust business case development using all tools & resources available to identify and achieve price to win
• Ensure a robust contracting risk management process is utilized and discussed during each executive tollgate – in line with global BMPP and corporate requirements. Escalation of any issues as required
• Contribute relevant materials to Xerox bid management content and knowledge base once bid is concluded and facilitate tracking of relevant performance metrics and dashboard metrics throughout deal process (including final award)
• Contribute to ongoing process improvements related to the pursuit process and provide input to the development of best practice, repeatable bid management processes
• Drive improved profitability and bid cost reduction through re‑use, best practice processes and knowledge sharing
• Provide expert support and input to bid management issues. Ensure root‑cause analysis is conducted and corrective action plans – where appropriate – are followed through with learning applied for future benefit
• Ensure resource requirements are identified and communicated to enable broader resourcing plans and deal prioritisation; prioritise bid and project management resources
• Monitor and inspect bid status to ensure ongoing commercial viability of all bids and ensure appropriate contingency actions are in place

Background, Experiences, and Qualifications

• Experience in Bid Management advantageous, but customer facing essential
• Experience in any of the following areas an advantage: service delivery management, sales / sales management, commercial management. Experience of bid management in other companies an advantage
• Proven ability to develop relationships at all levels in an organisation
• Proven ability to resolve problems and break through constraints encountered when leading complex, high risk, high profile pursuits
• Strong business acumen
• Effective under pressure, able to lead and coach others in pressure situations
• Experience of the selling cycle of services value propositions at C-level
• Demonstrated ability to work collaboratively, and lead, in a matrix management environment
• University degree
• Relevant professional qualifications (e.g. PMI, Lean Six Sigma) an advantage