Proposal Manager | Hybrid

Lexmark Research & Development Corporation; Cebu City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Lexmark Research & Development Corporation seeks a Proposal Manager in Cebu, Philippines to guide pursuit teams through RFx processes and ensure compliance with US Federal requirements. You’ll coordinate cross-functional inputs, manage bid content, and drive timely final proposals for customer responses across MPS, CES and CC offerings.

You will act as the main liaison for the team, facilitating kickoff meetings, status updates, and final hand-offs while preserving version control and

Qualifications

• Experience in Proposal/Bid Management advantageous.
• Knowledge of US Federal contract frameworks and GPO.
• Familiar with US Federal electronic content delivery tools.
• Ability to manage multiple deals and coordinate schedules.
• Strong written and verbal communication of proposal content.
• Ability to lead cross-functional teams and deliver under pressure.

Responsibilities

• Align fully to US Federal requirements and compliance.
• Act as primary contact; facilitate proposal development and Kick-Off/Check-Point meetings.
• Plan the proposal development with governance and inputs (Team Roster, Schedule).
• Ensure target completion dates for all high-level tasks.
• Schedule status calls with teams to track progress.
• Review, edit, and rewrite RFx responses; provide QA for content.
• Develop RFx responses (RFP, RFI, RFQ) and analyze existing responses for compliance.
• Contribute materials to Xerox bid content and knowledge base after conclusion.

Skills

Proposal/Bid Management

US Federal Business

Kick-off Facilitation

Schedule Planning

Content Editing

Cross-functional Leadership

Stakeholder Communication

Bid Submission Tools

Tools

Online Bid Submission Tools

Databases & Intranet

Job description

Lexmark is now a proud part of Xerox, bringing together two trusted names and decades of expertise into a bold and shared vision.

When you join us, you step into a technology ecosystem where your ideas, skills, and ambition can shape what comes next. Whether you’re just starting out or leading at the highest levels, this is a place to grow, stretch, and make real impact—across industries, countries, and careers.

From engineering and product to digital services and customer experience, you’ll help connect data, devices, and people in smarter, faster ways. This is meaningful, connected work—on a global stage, with the backing of a company built for the future, and a robust benefits package designed to support your growth, well-being, and life beyond work.

Purpose of Role

The Proposal Manager acts as key support by facilitating, consulting and guiding a pursuit team through the proposal development process for any client response to a RfX. Helps the federal pursuit teams “win” business for Xerox by:

• Supporting the Federal Business Team in developing a compelling Proposal that demonstrates Xerox’s value proposition and meets customer needs.

• Successfully manage and support multiple overlapping proposals; managing version control until the final Proposal

• Proposals include all of Xerox offerings e.g. MPS and CES and CC

Major Responsibilities

• Align fully to any US Federal business requirements and compliance requirements. This includes ensuring full alignment to framework agreements e.g. GPO as well as using required online bid submission tools

• Act as the primary point of contact for the team. Act as key support by facilitating, consulting, and guiding the team through the proposal development process. Schedules and facilitates initial “getting started” Kick-Off meeting and subsequent Check-Point Meetings, including a Final Hand-off Call.

• Plan the proposal response through providing the team with guidance and structure in the Proposal development process and governance, including Team Roster, High Level Schedule, Proposal Development Actions and Proposal Input Assignments

• Overview and obtain validation on a realistic setback schedule to ensure target completion dates for all high-level tasks.

• Schedule Status/Checkpoint calls with teams and sub-teams to ensure target completion dates and tasks

• Review and edit, and rewrite RFXs; provides copy editing and quality assurance support for content by assigned pursuit SMEs/team members

• Develop RFx (RFP, RFI and RFQ) responses; analyzes existing RFx responses to determine compliance with proposal requirements

• Use best-of-breed previous responses and information to drive a compelling response to the client

• Contribute relevant materials to Xerox bid management content and knowledge base once bid is concluded

Background, Experience, and Qualifications

• Experience in Proposal/Bid Management advantageous

• Knowledge and experience of GPO contract in the US Federal Business

• Knowledge of US Federal business electronic content delivery tools/online Bid Submission Tools

• Ability to manage multiple deals; demonstrate the ability to prioritize and effectively manage meeting schedules and tasks

• Ability to verbally articulate clear direction and provide instruction regarding the Proposal Development process and clearly communicate status, issues and timely updates to key stakeholders

• Ability to clearly write compelling proposals to the client which articulates the Xerox story and responds to clients RFx questions accurately

• Successfully manage and support multiple overlapping proposals, managing version control to final Proposal

• Proven ability to develop relationships at all levels in an organization

• Experience in facilitating cross-functional team meetings.

• Effective under pressure, able to lead and coach others in pressure situations

• Experience of the selling cycle of services value propositions at C-level

• Demonstrated ability to work collaboratively, and lead, in a matrix management environment

• Consultative knowledge and usage of databases and Intranet.