Back Office- Warranty Administrator (For Pooling)

pinnacle intelligence ltd; Muntinlupa; On-site; PHP 240,000 - 420,000; Full time

Job summary

Pinnacle Intelligence is seeking a Warranty Administrator in Alabang, Muntinlupa, to ensure warranty claims are processed accurately and in line with manufacturer guidelines. You will bridge service teams, manufacturers, and customers, driving operational excellence with integrity and respect.

This on-site role requires a night shift (10:00 PM–7:00 AM) availability, a proactive mindset, and strong attention to detail.

Qualifications

• Bachelor's degree in Business Administration, Automotive Technology, or related field.
• Experience in warranty administration, preferably automotive retail or BPO for automotive clients.
• Strong understanding of manufacturer warranty processes and documentation requirements.
• Excellent organizational and time management skills; ability to accelerate with precision under tight deadlines.
• Proficient in warranty management systems and dealership software (PICA, DMS).
• Excellent communication and collaborative spirit with integrity and respect.
• Detail-oriented with proactive problem-solving and process optimization.
• Willing to work full onsite in Alabang, Muntinlupa, night shift 10:00 PM to 7:00 AM (or adjusted).

Responsibilities

• Process and submit warranty claims to manufacturers and vendors with speed and accuracy, ensuring compliance with all required documentation.
• Review repair orders and service documentation to validate warranty eligibility and ensure proper coding.
• Communicate with service advisors and technicians to clarify claim details and resolve discrepancies.
• Track and follow up on claim approvals, denials, and payments, maintaining organized records and reporting trends.
• Collaborate with parts and service departments to ensure warranty parts are returned and documented per policy.
• Stay current with manufacturer warranty policies and updates, ensuring Pinnacle's operations remain aligned and agile.
• Identify process improvements that enhance claim turnaround and reduce rejections, demonstrating our drive to Shift into High Gear.
• Uphold ethical standards in all warranty-related interactions, fostering trust and transparency across teams.

Skills

Warranty administration

Warranty processes

Organization & time management

Communication skills

Problem-solving

Accountability

On-site night shift

Collaboration & teamwork

Education

Bachelor's degree in Business Administration, Automotive Technology, or related field

Tools

PICA

DMS platforms

Job description

Department: Accounting - Warranty

Reports To: Operations Lead/Operations Manager

Location: Alabang (On-site), Muntinlupa City, Metro Manila, Philippines

Position Summary

As a Warranty Administrator at Pinnacle Intelligence, you will play a critical role in ensuring warranty claims are processed accurately, efficiently, and in alignment with manufacturer guidelines. You'll be the bridge between service teams, manufacturers, and customers driving operational excellence and embodying our commitment to Accelerate with Precision. This role demands a proactive mindset, attention to detail, and a passion for delivering service with Integrity & Respect.

Key Responsibilities

• Process and submit warranty claims to manufacturers and vendors with speed and accuracy, ensuring compliance with all required documentation.
• Review repair orders and service documentation to validate warranty eligibility and ensure proper coding.
• Communicate with service advisors and technicians to clarify claim details and resolve discrepancies.
• Track and follow up on claim approvals, denials, and payments, maintaining organized records and reporting trends.
• Collaborate with parts and service departments to ensure warranty parts are returned and documented per policy.
• Stay current with manufacturer warranty policies and updates, ensuring Pinnacle's operations remain aligned and agile.
• Identify process improvements that enhance claim turnaround and reduce rejections, demonstrating our drive to Shift into High Gear.
• Uphold ethical standards in all warranty-related interactions, fostering trust and transparency across teams.

Skills & Qualifications

• Bachelor's degree in Business Administration, Automotive Technology, or any related relevant course.
• Proven experience in warranty administration, preferably in automotive retail or BPO support for automotive clients.
• Strong understanding of manufacturer warranty processes and documentation requirements.
• Excellent organizational and time management skills; ability to Accelerate with Precision under tight deadlines.
• Proficient in warranty management systems and dealership software (e.g., PICA, DMS platforms).
• Exceptional communication skills and a collaborative spirit that Steers with Integrity & Respect.
• Detail-oriented with a proactive approach to problem-solving and process optimization.
• High level of accountability and commitment to delivering quality work.
• Amenability: Willing to work full onsite in Alabang, Muntinlupa. Available for a night shift work schedule from 10:00 PM to 7:00 AM (or adjusted based on operational requirement).

Why Join Pinnacle Intelligence?

At Pinnacle, we don't just fill roles we build careers. You'll be part of a team that values innovation, precision, and integrity. Whether you're streamlining operations or solving complex challenges, you'll be empowered to Shift into High Gear and make a meaningful impact. Join us and drive your career forward with purpose.