Back Office & Finance Manager

Cullerton Group; Philippines; On-site; PHP 1,004,000 - 1,339,000; Full time

Job summary

Cullerton Group, a US-based IT and engineering staffing company, is seeking an experienced Back Office & Finance Manager to lead the financial and administrative operations supporting our consulting workforce. You will own payroll, billing, AR/AP, and month-end processes, ensure accuracy and timeliness, and collaborate with Paylocity and QuickBooks Online.

The role requires US staffing experience and strong English communication.

Qualifications

• 4+ years of experience in US staffing back-office, payroll, finance, or staffing operations.
• Hands-on Paylocity payroll processing experience.
• US staffing VMS/MSP experience.
• Strong experience with QuickBooks Online.
• US payroll experience, including multi-state employees.
• Experience with customer billing, AR and AP.
• Experience reconciling payroll, billing and financial information.
• Excellent written and spoken English.
• Strong attention to detail and numerical accuracy.
• Demonstrated ability to independently own recurring financial deadlines.
• Experience supervising or leading administrative staff.

Responsibilities

• Own the payroll process for Cullerton's US W-2 consulting workforce and internal employees.
• Collect and reconcile time from customer VMS and timekeeping systems.
• Identify and resolve missing or incorrect time before payroll deadlines.
• Prepare and process payroll using Paylocity.
• Review regular hours, overtime, PTO, holidays, reimbursements and other adjustments for accuracy.
• Maintain accurate pay rates and payroll records.
• Resolve payroll discrepancies and employee payroll questions.
• Prepare final payroll for management approval.
• Coordinate payroll tax and state-related matters with Paylocity and Cullerton's professional advisors.
• Manage billing through customer VMS/MSP platforms and other invoicing methods.
• Prepare and submit customer invoices when required.
• Review reverse invoices and other VMS-generated billing.
• Investigate billing discrepancies and ensure all billable time is captured.
• Maintain accurate billing and invoice records.
• Work with customer/MSP contacts to resolve billing issues.

Skills

Payroll processing

US staffing operations

VMS/MSP experience

English proficiency

Attention to detail

Leadership

Billing AR/AP

Month-end close

Financial reconciliation

Tools

Paylocity

QuickBooks Online

Job description

Schedule: Full-Time | US Central Time business hours

Monthly Pay: ₱90,000–₱120,000 PHP, based on experience

Reports To: Company President

Direct Report: Consultant Operations & Success Coordinator

Position Overview

Cullerton Group is a growing US-based IT and engineering staffing company seeking an experienced Back Office & Finance Manager to lead the financial and administrative operations supporting our consulting workforce.

Cullerton currently supports more than 50 consultants across multiple US customers. This person will take ownership of the back-office operation, including timesheet reconciliation, payroll administration, customer billing, funding, accounts receivable, accounts payable, bookkeeping, financial reconciliation, spread reporting, and oversight of consultant operations.

This is a hands-on management position. The successful candidate must have experience with US staffing operations, Paylocity payroll, VMS/MSP environments, and QuickBooks Online.

The objective is simple: ensure Cullerton's back office runs accurately and on time without requiring day-to-day involvement from company leadership.

Responsibilities

Payroll & Timekeeping

• Own the payroll process for Cullerton's US W-2 consulting workforce and internal employees.
• Collect and reconcile time from customer VMS and timekeeping systems.
• Identify and resolve missing or incorrect time before payroll deadlines.
• Prepare and process payroll using Paylocity.
• Review regular hours, overtime, PTO, holidays, reimbursements and other adjustments for accuracy.
• Maintain accurate pay rates and payroll records.
• Resolve payroll discrepancies and employee payroll questions.
• Prepare final payroll for management approval.
• Coordinate payroll tax and state-related matters with Paylocity and Cullerton's professional advisors.
• Manage billing through customer VMS/MSP platforms and other invoicing methods.
• Prepare and submit customer invoices when required.
• Review reverse invoices and other VMS-generated billing.
• Investigate billing discrepancies and ensure all billable time is captured.
• Maintain accurate billing and invoice records.
• Work with customer/MSP contacts to resolve billing issues.

Funding & Accounts Receivable

• Prepare invoice registers and funding documentation for Cullerton's AR funding provider.
• Submit funding requests and resolve exceptions.
• Reconcile customer payments against outstanding receivables.
• Follow up professionally on past-due invoices.
• Escalate significant collection issues to leadership.

Accounts Payable

• Manage vendor bills and AP records.
• Maintain AP aging.
• Prepare vendor, subcontractor, and other payments for approval.
• Process approved payments through company payment systems.
• Maintain appropriate supporting documentation and controls.

QuickBooks & Month-End Accounting

• Maintain accurate records in QuickBooks Online.
• Record payroll, customer billing, cash receipts, AP, bank, credit-card and other activity.
• Reconcile bank accounts, credit cards, loans and other balance-sheet accounts.
• Assist with accruals and month-end close.
• Prepare financial information and reconciliations for management and Cullerton's US accountant.
• Work with outside accounting professionals to resolve discrepancies and maintain accurate financial records.

Spread & Profitability Reporting

• Own and maintain Cullerton's consultant spread report.
• Ensure all active consultants and assignments are accurately represented.
• Maintain current pay rates, bill rates, hours, customer information and assignment information.
• Reconcile the spread report against payroll and customer billing.
• Calculate and verify consultant revenue, gross profit and margins.
• Identify missing placements, missing time, billing discrepancies and unusual margin issues.
• Produce accurate management reporting.

Back Office Management

• Manage the Consultant Operations & Success Coordinator.
• Maintain the back-office calendar, deadlines, checklists and standard operating procedures.
• Ensure onboarding, consultant care, compliance, extensions and off-boarding are completed correctly.
• Serve as the primary escalation point for back-office issues.
• Continually improve processes while avoiding unnecessary complexity or software.

Required Qualifications

• 4+ years of experience in US staffing back-office, payroll, finance, or staffing operations.
• Hands-on Paylocity payroll processing experience required.
• US staffing VMS/MSP experience required.
• Strong experience with QuickBooks Online.
• US payroll experience, including multi-state employees.
• Experience with customer billing, AR and AP.
• Experience reconciling payroll, billing and financial information.
• Excellent written and spoken English.
• Strong attention to detail and numerical accuracy.
• Demonstrated ability to independently own recurring financial deadlines.
• Experience supervising or leading administrative staff.

Preferred Experience

• Bill.com or similar AP/payment systems.
• Staffing-company funding/factoring or AR financing.
• Customer VMS billing and reverse invoicing.

What Success Looks Like

Payroll is accurate and on time. Every billable hour is captured. Customers are billed correctly. Funding requests are accurate. Receivables are followed up. Bills are paid correctly. QuickBooks is current. The spread report reconciles to payroll and billing. The consultant operations function runs properly.