Associate Business Development ComRel

Vena Group; Mount Diwata; On-site; PHP 279,000 - 502,000; Full time

Job summary

Vena Group is seeking a Community Relations and Site Administration professional in the Philippines to build strong ties with host communities, LGUs, and government agencies. The role includes coordinating IEC activities, managing CSR programs, and handling daily office administration at the project site.

The ideal candidate will have proven community relations experience, excellent interpersonal and problem-solving skills, and the ability to maintain documentation and reports for management

Qualifications

• Experience liaising with local government offices and host barangays/communities.
• Experience in implementing IEC activities, CSR/ComRel programs, etc.
• Proven track record in community relations.
• Excellent interpersonal, negotiation and problem-solving skills.
• Preferably with RE experience.

Responsibilities

• Build and maintain good relations with host barangays/communities, IP tribes, government agencies/LGUs, and other key stakeholders; ensure smooth conduct of project activities.
• Plan, implement, and analyze community relations strategies that will advance the project’s goals and mission.
• Implement the social development plan, CSR program, IP MOAs and related plans for host communities.
• Plan and implement IEC materials; coordinate project IEC activities and meetings; document questions/concerns.
• Document stakeholder engagement activities; submit weekly ComRel reports for management; attend project meetings as needed.
• Liaise with host community, government agencies & LGUs to secure local permits, approvals and clearances.
• Receive project-related complaints and maintain/grievance log; update stakeholders on issues.
• Keep project team informed on governmental, community, legislative, and environmental issues affecting the project.
• Provide general admin support: mailing, filing, correspondence; schedule meetings and travel for O&M team.
• Maintain office supplies, filing systems, and coordinate with O&M contractor for consumables.
• Maintain network and backups; manage IT-related file storage and archiving.
• Responsible for office equipment maintenance; arrange repairs; source new vendors as needed.
• Custodian for library docs and archiving; maintain technical listings and publications.
• Track white papers/publications; maintain internal technology database; manage document flow.

Skills

Liaison with LGUs and communities

IEC activities & CSR/ComRel

Proven community relations track

Interpersonal, negotiation, problem‑sl

RE experience (preferred)

Job description

Job Description:

KeyResponsibilities:

Community Relations

1. Build and maintain good relations and rapport with the host barangays/communities, IP tribes, government agencies/LGUs, and other key stakeholders; ensure the smooth conduct of project activities;

2. Plan, implement, and analyze community relations strategies that will advance the project’s goals and mission;

3. Implement the social development plan, CSR program, IP MOAs and related plans and programs for the host communities;

• Plan and implement publication and/or presentation materials in relative to the project;
• Coordinate project IEC activities and consultation meetings; prepare IEC materials and make project presentations at these meetings, as well as document questions and concerns raised;
• Document stakeholder engagement activities (prepare and submit weekly consolidated ComRel reports for management; prepare project briefs and communications and attend project management meetings as may be needed;

4. Liaise with host community, government agencies & LGUs to secure local permits, approvals and clearances;

5. Receive project-related complaints from local stakeholders, and regularly maintain and update the project's grievance and stakeholder’s engagement log; and

6. Keep the project team informed on governmental, community, legislative, and environmental issues affecting the project.

Site Administration/Documents Controlling

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management;
• Maintain electronic and hard copy filing system;
• Open, sort and distribute incoming correspondence;
• Perform data entry and scan documents and assist in archiving operational reports;
• Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims;
• Assist in resolving any administrative problems;
• Answer calls from customer and suppliers regarding their inquiries and concerns;
• Prepare and modify documents including correspondence, reports, draft, memos and emails;
• Schedule and coordinate meetings, appointments and travel arrangements for the O&M team
• Maintain office supplies for plant site;
• Coordinate with O&M contractor with regard to consumables at plant site;
• Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT;
• Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary.
• Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development;
• Maintain Technical standard listing;
• Track white papers/publications;
• Maintain internal technology database;
• Manage the flow of documentation within the organization of assigned project;
• Maintain confidentiality regarding sensitive documents;
• Upkeep of quality records of recommended supplier, contractor, sub-contractor.

Pre-requisites:

• Experience liaising with local government offices, host barangays/communities
• Experience in implementing IEC activities, CSR/ComRel programs, etc.
• Proven track record in community relations
• Excellent interpersonal skills; good negotiation and problem-solving skills
• Preferably with RE experience

Are you ready to engineer a greener future?

Requirements: