Associate, Business Development

Quezon Wind Energy Corp.; Philippines; On-site; PHP 350,000 - 700,000; Full time

Job summary

Vena Group is seeking a proactive Community Relations and Site Administration Specialist for our energy project. You will build relations with host barangays, IP communities, government agencies, and other stakeholders, ensuring smooth activity conduct and compliance at the site.

Key duties include planning and analyzing community relations strategies, implementing CSR programs, coordinating IEC activities and meetings, and maintaining documentation such as grievance logs and weekly reports.

Qualifications

• Experience liaising with local government offices, host barangays/communities.
• Experience in implementing IEC activities, CSR/ComRel programs, etc.

Responsibilities

• Build and maintain relations with host communities and stakeholders.
• Plan, implement community relations strategies to advance project goals.
• Implement CSR, IP MOAs, and related plans; prepare IEC materials and attend meetings.
• Liaise with host community and government agencies to secure permits and clearances.
• Receive and maintain the project grievance and stakeholder engagement log.
• Keep project team informed on governmental, community, legislative, and environmental issues affecting the project.

Skills

Liaising with LGOs

IEC activities

CSR/ComRel programs

Interpersonal skills

Negotiation skills

RE experience

Job description

Key Responsibilities

• 1. Build and maintain good relations and rapport with the host barangays/communities, IP tribes, government agencies/LGUs, and other key stakeholders; ensure the smooth conduct of project activities;
• 2. Plan, implement, and analyze community relations strategies that will advance the project’s goals and mission;
• 3. Implement the social development plan, CSR program, IP MOAs and related plans and programs for the host communities; Plan and implement publication and/or presentation materials in relative to the project; Coordinate project IEC activities and consultation meetings; prepare IEC materials and make project presentations at these meetings, as well as document questions and concerns raised; Document stakeholder engagement activities (prepare and submit weekly consolidated ComRel reports for management; prepare project briefs and communications and attend project management meetings as may be needed;
• 4. Liaise with host community, government agencies & LGUs to secure local permits, approvals and clearances;
• 5. Receive project-related complaints from local stakeholders, and regularly maintain and update the project's grievance and stakeholder’s engagement log; and
• 6. Keep the project team informed on governmental, community, legislative, and environmental issues affecting the project.

Site Administration/Documents Controlling

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management;
• Maintain electronic and hard copy filing system;
• Open, sort and distribute incoming correspondence;
• Perform data entry and scan documents and assist in archiving operational reports;
• Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims;
• Assist in resolving any administrative problems;
• Answer calls from customer and suppliers regarding their inquiries and concerns;
• Prepare and modify documents including correspondence, reports, draft, memos and emails;
• Schedule and coordinate meetings, appointments and travel arrangements for the O&M team;
• Maintain office supplies for plant site;
• Coordinate with O&M contractor with regard to consumables at plant site;
• Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT;
• Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate.
• Source new vendors when necessary.
• Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development;
• Maintain Technical standard listing;
• Track white papers/publications;
• Maintain internal technology database;
• Manage the flow of documentation within the organization of assigned project;
• Maintain confidentiality regarding sensitive documents;
• Upkeep of quality records of recommended supplier, contractor, sub-contractor.

Pre-requisites

• Experience liaising with local government offices, host barangays/communities
• Experience in implementing IEC activities, CSR/ComRel programs, etc.
• Proven track record in community relations Excellent interpersonal skills; good negotiation and problem-solving skills Preferably with RE experience

Company Culture

At Vena Group, we believe in a world with no compromises, where the strength of our business lies in the diversity of our people.

As an Equal Opportunity Employer, we are committed to fostering an inclusive work environment where every individual feels valued, respected, and empowered to reach their full potential.

Vena Group is dedicated to our mission of accelerating the energy and digital infrastructure transition to sustainable and affordable development of green solutions that deliver lasting economic, social, and environmental benefits to our host communities and stakeholders.

Together, we are actively working to combat climate change,