Assisted Living Clinical Documentation & Care Coordination Nurse (Part-Time)

AdminEdge; Metro Manila; Remote; PHP 609,000 - 696,000; Part time

Benefits offered by this job

Fully remote

US schedule

USD pay

PTO and holidays

Job summary

AdminEdge in the Philippines is seeking an experienced RN to convert resident records and ISPs into the electronic system, starting with a time-sensitive project involving about 15 residents and expanding to ongoing care plan management.

This fully remote role follows a fixed U.S. schedule, pays USD 7–8 per hour, and offers future clinical and administrative growth as the home care business scales. 10 PTO days per year plus 6 U.S. holidays.

Qualifications

• RN with experience in assisted living or related settings.
• At least 3 years healthcare experience, preferably US-based.
• Experience developing and maintaining resident care plans.
• Familiarity with EHRs and clinical documentation workflows.
• Strong English communication; able to work independently with owner.
• Ability to learn new systems quickly and maintain confidentiality.

Responsibilities

• Convert MARs from paper to electronic system with accurate data entry.
• Transfer resident information and ISPs into electronic care planning system.
• Develop and organize resident care plans.
• Enter and verify diagnoses, functional limitations, mobility, ADLs, caregiver needs.
• Coordinate with owner and system representative during implementation.
• Maintain current electronic resident records and ISP reviews every six months.
• Organize physician visits and other medical records.
• Request missing clinical records; follow-up.
• Assist with documentation requests from case managers and insurers.
• Monitor deadlines and communicate needs.

Skills

RN experience

Assisted living

English proficiency

Independent work

Education

RN license

Tools

EHR systems

Electronic care planning

MARs knowledge

Job description

Position: Assisted Living Clinical Documentation & Care Coordination Nurse (RN)

Job Type:Part-time (25 hours/week initially; anticipated growth to full-time within 3–4 months)

Location:Philippines (Remote, CST hours)

Salary: $7-8/hr

*****IMPORTANT*****

We are seeking an experienced Registered Nurse (RN) to work closely with the owner in transitioning resident records and individualized service plans into the electronic system. The initial focus will be a time-sensitive documentation conversion project involving approximately 15 residents, followed by ongoing care plan management, quality assurance, compliance documentation, and administrative coordination. As the home care business grows, the position is expected to expand into additional clinical and operational support.

Key Responsibilities

Electronic Records Conversion & Care Plan Development

• Collaborate closely with the pharmacy to transition medication administration records (MARs) from paper to the electronic system, ensuring accurate data entry, reconciliation, and documentation.

• Transition resident information, assessments, and individualized service plans (ISPs) from paper records into the electronic care planning system.

• Develop and organize resident care plans based on existing assessments, documented needs, and direction from the owner.

• Enter and verify resident diagnoses, functional limitations, mobility needs, activities of daily living, and caregiver assistance requirements.

• Organize resident profiles, including physician, guardian, case manager, and other care team contact information.

• Coordinate with the owner and system representative during implementation and training.

• Identify missing, incomplete, or inconsistent records and coordinate necessary follow-up.

Ongoing Clinical Documentation & Care Coordination

• Maintain accurate, current electronic resident records and individualized service plans.

• Track and coordinate six-month ISP reviews, updates following changes in condition, and distribution to guardians and case managers.

• Organize physician visits, specialist appointments, dental and vision records, discharge summaries, and supporting medical documentation.

• Request missing clinical records from providers and ensure appropriate filing and follow-up.

• Assist with documentation requests from case managers, insurance partners, and other authorized parties.

• Monitor documentation deadlines and communicate outstanding needs to the owner.

Quality Assurance & Compliance Support

• Conduct remote documentation reviews to identify gaps in resident records, care plans, and supporting clinical documentation.

• Support ongoing survey and audit readiness for Wisconsin assisted living facilities.

• Assist with organizing medication administration records (MARs) and identifying documentation discrepancies for review by authorized staff.

• Help develop documentation checklists, tracking systems, and quality improvement workflows.

• Maintain organized, accurate, confidential, and audit-ready electronic records.

• Escalate clinical concerns, changes in condition, and potential compliance issues to appropriate on-site personnel.

Future Home Care & Administrative Support

• Assist with care plan preparation for new home care clients based on assessments and information provided by the owner.

• Support intake documentation, client file setup, and ongoing care coordination.

• Help maintain accurate client records and communicate care plan updates to the appropriate team members.

• As business volume increases, potentially assist with caregiver coordination, scheduling, recruitment administration, and other back-office workflows.

• Provide additional remote clinical and administrative support across both businesses as responsibilities expand.

Preferred Skills & Qualifications

• Registered Nurse (RN) with experience in assisted living, long-term care, residential care, home care, or a related setting.

• Minimum 3 years of relevant healthcare experience, preferably supporting US-based organizations.

• Strong experience developing, reviewing, or maintaining individualized resident care plans.

• Familiarity with electronic care planning systems, EHRs, and clinical documentation workflows.

• Knowledge of medication administration records, care coordination, and documentation quality standards.

• Strong organizational skills, attention to detail, and ability to manage multiple documentation priorities.

• Excellent written and verbal English communication skills.

• Comfortable working independently and collaborating directly with a business owner.

• Ability to learn new systems quickly and maintain strict confidentiality.

Nice-to-Have (Bonus Skills)

• Experience with ECP or similar assisted living electronic care planning software.

• Familiarity with Wisconsin assisted living documentation and survey requirements.

• Experience with quality assurance, chart audits, or survey preparation.

• Experience supporting home care intake, care planning, or scheduling operations.

• Previous experience converting paper-based resident records into electronic systems.

What we offer:

• Competitive compensation — $7–$8 per hour, paid in USD

• Fixed U.S. working schedule

• Fully remote role — work from anywhere

• Direct collaboration with U.S. small businesses and entrepreneurs

• Paid time off — 10 PTO days per year, plus 6 U.S. holidays off