Assistant Project Manager

Globaltize; Philippines; Remote; PHP 165,000 - 331,000; Part time

Job summary

Globaltize is seeking a Virtual Assistant focused on project management and operations for a remote, part-time role. You will own operational workflows, manage purchase orders, quotes, and delivery timelines, and coordinate with vendors to keep projects progressing from initiation to delivery.

The ideal candidate will have strong organizational skills, the ability to work independently in Eastern Time hours, and experience with AI agents (Claude or similar) to support workflows and dashboards.

Qualifications

• Proven experience managing operational workflows and project timelines.
• Strong critical thinking and problem-solving abilities.
• Excellent organizational and meticulous record-keeping skills.
• Ability to work independently with minimal supervision in EST hours.

Responsibilities

• Manage purchase orders, quotes, and delivery timelines.
• Monitor project status, support tickets, and operational dashboards.
• Communicate with manufacturing partners and distributors to resolve issues.
• Identify bottlenecks and proactively resolve complex problems.
• Maintain organized records across CRM and internal docs.
• Schedule and organize meetings with stakeholders.

Skills

Operational workflows

Project management

Vendor communications

Critical thinking

Independence

Eastern Time alignment

AI Agents

Claude

Tools

CRM systems

Project dashboards

Ticket systems

Logistics tracking

Job description

Job Title: Virtual Assistant - Project Management & Operations

Work Hours: Part-Time (20 hours/week)

Schedule/Timezone: Monday to Friday, 9:00 AM – 1:00 PM EST

Overview

Are you an experienced Virtual Assistant skilled in operational workflows and project management?

We are partnering with a company seeking a Virtual Assistant - Project Management & Operations to take ownership of operational workflows, vendor communications, and project tracking. In this role, you will independently handle complex administrative supply chain tasks to ensure projects progress smoothly from purchase orders to delivery. You will apply critical thinking and problem-solving skills to manage daily operational tasks effectively.

Key Responsibilities

• Manage the creation, processing, and tracking of purchase orders, quotes, and delivery timelines.
• Monitor project status, support tickets, and operational charts without requiring constant supervision.
• Communicate with manufacturing partners and distributors to obtain critical information and resolve logistical issues.
• Identify potential bottlenecks early and proactively lift complex problems when necessary.
• Maintain rigorous organization across operational platforms, administrative workflows, and internal documentation.
• Promote and post events.
• Schedule and organize meetings while ensuring relevant stakeholders are involved.
• Keep administrative paperwork and meeting notes organized in a CRM system.

Must-Have Requirements

• Proven experience managing operational workflows, supply chain administrative tasks, and project timelines.
• Strong critical thinking and logical reasoning skills to troubleshoot issues independently.
• Exceptional organizational abilities with meticulous attention to detail in record-keeping.
• High integrity and trustworthiness when handling sensitive communications and business operations.
• Ability to work independently with minimal task-level training and direction.
• Availability to align with Eastern Time Zone working hours.
• Experience with Claude or other LLMs, as well as creating and operating AI Agents.

Nice-to-Have Requirements

• Experience liaising directly with international manufacturing partners and regional distributors.
• Background in managing ticket systems and centralized project dashboards.
• Familiarity with logistics tracking and vendor management operations.

Why Join Us?

This remote position provides a steady part-time schedule of 20 hours per week during Eastern Time Zone hours. You will take full ownership of operational workflows while working independently across supply chain tasks. It offers a great opportunity to apply your organizational expertise and problem-solving skills in a dynamic remote setup.