AP Supervisor — Lead Team, Pasay On-Site, Performance Bonus

Reinforce Search Inc.; Philippines; On-site; PHP 400,000 - 650,000; Full time

Benefits offered by this job

Commission

Performance Bonus

Company Equipment

Government Mandated Benefits

Job summary

Reinforce Search Inc. in Pasay, Philippines, is seeking an Accounts Payable Supervisor to oversee the AP team and ensure timely invoice processing, accurate vendor accounts, and strict adherence to controls.

The role involves leading the team, monitoring payments, and coordinating with internal departments to resolve issues. The candidate should have 3–5 years in AP or Finance, supervisory experience, and strong skills in Excel and ERP systems.

Qualifications

• Bachelor's degree in Accounting/Finance or related field
• 3–5 years in Accounts Payable or Finance, supervisory experience preferred
• Strong invoice processing, vendor reconciliation, and payment procedures
• Experience with AP aging, account reconciliation, and month-end closing
• Proficient in Excel and accounting/ERP software
• Excellent analytical, problem-solving, and vendor management skills
• Able to supervise, train, and motivate a team

Responsibilities

• Supervise and manage the daily activities of the Accounts Payable team
• Assign tasks and monitor the team's daily workload and performance
• Train, coach, and evaluate AP staff
• Monitor team productivity and ensure deadlines are met
• Review and monitor supplier invoices for accuracy and completeness
• Ensure invoices are properly approved before processing
• Verify invoices against purchase orders, contracts, receiving documents, or other supporting documents
• Ensure invoices are recorded accurately and on time
• Monitor pending and unprocessed invoices
• Monitor payment schedules and ensure suppliers are paid accurately and on time
• Prepare and review payment requests and payment runs
• Monitor vendor accounts and resolve payment-related concerns
• Handle escalated vendor inquiries and invoice disputes
• Ensure proper documentation is maintained for all payments
• Reconcile vendor statements with company records
• Investigate and resolve discrepancies in supplier accounts
• Review outstanding invoices, credit memos, debit memos, and adjustments
• Monitor and clear long-outstanding balances
• Ensure AP records are accurate and up to date
• Prepare AP reports, outstanding invoice reports, payment reports, and vendor aging reports
• Monitor accounts payable aging and upcoming payment obligations
• Assist with month-end and year-end closing activities
• Ensure all AP transactions are recorded within the appropriate accounting period
• Provide information and reports required by Finance and Management
• Coordinate with Procurement, Finance, Accounting, Operations and other departments regarding invoice and payment concerns
• Work with suppliers to resolve billing, invoice, and payment issues
• Ensure compliance with company policies, procedures, and internal controls
• Ensure proper documentation and approval processes are followed
• Support internal and external audits by providing required AP records and documents
• Review AP processes and identify opportunities to improve efficiency and accuracy
• Help improve invoice processing, payment approval, vendor management, and reconciliation procedures
• Support the implementation and improvement of AP systems and automation
• Recommend ways to reduce processing delays and prevent duplicate or incorrect payments

Skills

Accounts Payable

Team Supervision

Vendor Management

Analytical Skills

Communication Skills

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

ERP systems

Job description

Reinforce Search Inc. in Pasay, Philippines, is seeking an Accounts Payable Supervisor to oversee the AP team and ensure timely invoice processing, accurate vendor accounts, and strict adherence to controls.

The role involves leading the team, monitoring payments, and coordinating with internal departments to resolve issues. The candidate should have 3–5 years in AP or Finance, supervisory experience, and strong skills in Excel and ERP systems.