AP Specialist II

Hammerjack Pty Ltd; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

Hammerjack Pty Ltd is hiring an AP Specialist II in the Philippines to support invoice processing for US locations, with potential expansion to international sites. You will handle billing, resolve variances, and maintain vendor accounts while producing ad-hoc reports and helping manage department metrics.

The role requires strong attention to detail, excellent communication, and the ability to work under pressure to meet deadlines while learning new procedures.

Qualifications

• 2 years customer service or account management experience.
• High School diploma required; Bachelor's degree in CS or related field preferred.
• Intermediate to advanced knowledge of Microsoft Office products including Excel, Word and Internet Explorer.

Responsibilities

• Manage billing/invoicing process for a variety of locations/services.
• Research and resolve variances with accounts payable and monthly reporting.
• Creating / nurturing internal/external client relationships.
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Issues purchase order amendments and manage payment discrepancies and documentation.
• Maintains accounting ledgers by verifying and posting account transactions.
• Maintain various department metrics/ Ad-Hoc reporting.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.

Skills

Customer service

Account management

Problem solving

Communication

Education

High School diploma

Bachelor's degree in CS or related field preferred

Tools

Microsoft Excel

Job description

Overview

The AP Specialist II position is critical function that supports Invoice Processing Operations. This role handles AP processes for all our US based locations and its operational services and are resolved timely. This role has the possibility of expanding to include international locations and must be willing to take on additional learning opportunities/cross train different functions.

Responsibilities

• Manage billing/invoicing process for a variety of locations/services.


• Research and resolve variances with accounts payable and monthly reporting.


• Creating / nurturing internal/external client relationships.


• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.


• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.


• Issues purchase order amendments and manage payment discrepancies and documentation.


• Maintains accounting ledgers by verifying and posting account transactions.


• Maintain various department metrics/ Ad-Hoc reporting.


• Verifies vendor accounts by reconciling monthly statements and related transactions.


• Updates job knowledge by participating in educational opportunities.


• Accomplishes accounting and organization mission by completing related results as needed.

Qualifications

• 2 years customer service or account management experience.


• High School diploma or equivalent is required, Bachelor's degree in computer science or related field preferred.


• Intermediate to Advanced knowledge of Microsoft Office products including Excel, Word and Internet Explorer.


• Demonstrated ability to quickly analyze and troubleshoot property billing issues.


• Professional demeanor. Ability to learn and utilize new procedures and processes quickly.


• Able to work with little supervision, but knowing when to escape problems.


• Flexible, detailed, and able to successfully accept change.


• Demonstrated ability to work effectively with customers during high-pressure situations.


• Strong customer service and organizational skills required; strong conflict resolution skills.


• Strong attention to detail. Strong verbal and written communication skills.


• Ability to work in a fast-paced, deadline and customer-oriented environment.


• Above average interactive, planning, time management and detail skills.
  
• Highly motivated, self-starter.


• Ability to work overtime when needed to meet department deliverables.