Analyst - Sourcing & Procurement

JLL; Taguig; Sur place; PHP 391 000 - 781 000; Plein temps

Résumé du poste

JLL is seeking a proactive procurement coordinator to support the S&P APAC Team Lead and stakeholders, ensuring adherence to policy and timely handling of procurement activities across the APAC region. You will develop and maintain relationships with staff, vendors and client representatives, keep accurate records, and assist with supplier onboarding, contract administration and PO processing.

Strength in MS Excel, reporting, and communication will help you deliver clear procurement reports,

Qualifications

• Relevant work experience with exposure procurement services and practices
• Demonstrated ability to work in a multi-disciplinary team
• Ability to manage and prioritize multiple projects with competing timelines
• Demonstrates a sense of urgency in completing objectives on time
• Flexible attitude, team player, detail-oriented
• Relationship builder both externally & internally
• Excellent verbal and written skills with the ability to communicate at all levels within the organization
• Can work effectively both independently and in a team

Responsabilités

• Develop and maintain sound working relationships with key staff, internal teams and key vendors and their representatives
• Maintain up to date and accurate records / logs of correspondences and documentation
• Identify and escalation priority issues, follow-up where necessary
• Deliver timely responses to platform-related inquiries from internal stakeholders and suppliers
• Support transition activities during pre-go-live and post-go-live phases
• Coordinate with Account Teams to ensure smooth process handovers
• Manage ad-hoc procurement activities and requests across the APAC region
• Assist with project and client creation in procurement systems
• Create and monitor supplier performance management scorecards
• Generate and distribute procurement reports as requested
• Facilitate supplier onboarding registration across multiple platforms (Aravo & Corrigo)
• Manage contract administration and COI compliance
• Process and manage purchase order requests in accordance with procurement policies

Connaissances

Procurement knowledge

Stakeholder management

Relationship building

Communication

Analytical thinking

MS Excel

Time management

Outils

MS Excel

MS Office

Reporting tools

Description du poste

Duties & responsibilities

To provide comprehensive support to the S&P APAC Team Lead, Stakeholders/Clients on Account and S&P APAC Team Members in accordance with company policies, procedures and processes. Help achieve completion of the project globally.

• Develop and maintain sound working relationships with key staff, internal teams and key vendors and their representatives.
• Maintain up to date and accurate records / logs of correspondences and documentation
• Identify and escalation priority issues, follow-up where necessary.
• Deliver timely responses to platform-related inquiries from internal stakeholders and suppliers
• Support transition activities during pre-go-live and post-go-live phases
• Coordinate with Account Teams to ensure smooth process handovers
• Manage ad-hoc procurement activities and requests across the APAC region
• Assist with project and client creation in procurement systems
• Create and monitor supplier performance management scorecards
• Generate and distribute procurement reports as requested
• Facilitate supplier onboarding registration across multiple platforms (Aravo & Corrigo)
• Manage contract administration and COI compliance
• Process and manage purchase order requests in accordance with procurement policies

Performance objectives

Key Skills

Personal Effectiveness:

• Sets targets for self, and monitors and manages own performance with the guidance from their direct supervisor
• Monitors progress against own performance measures and achieves results with regular consultation from their direct supervisor

Decision Making:

• Makes suggestions for solutions that resolve problems or improve operations
• Actively searches out improvement opportunities and implements them after consulting on strategy and options with their direct supervisor

Relationship Building:

• Conducts open, collaborative relations with superiors, peers & clients
• Gains respect of JLL people and clients
• Ability to manage and see links across a diverse range of activities

Communication:

• Communicates effectively with superiors, peers and clients
• Listens effectively and communicates through actions and example
• Strong communications and relationship skills with the ability to relate to, understand and command respect from subject matter experts
• Well-developed internal consulting skills, displaying strong analytical thinking, problem solving, and negotiation ability
• Good interpersonal skills to manage diverse range of Service Providers, Client Representatives and JLL Stakeholders
• A good eye for detail
• Sound written and oral communication skills, and the capacity to deal with ambiguity & complex problems
• Organizational and time-management skills.
• Demonstrated ability to manage multiple deliverables daily
• Demonstrated ability to prioritise work within tight deadlines
• Good MS Office skills, highly skilled in MS Excel, analytical and reporting skills
• Decision-making skills
• Can work independently and minimal supervision

Sounds like you? To apply, you need to have:

• Relevant work experience with exposure procurement services and practices, facility management experience will be highly regarded.
• Demonstrated ability to work in a multi-disciplinary team
• Ability to manage and prioritize multiple projects with competing timelines
• Demonstrates a sense of urgency in completing objectives on time
• Flexible attitude, team player, detail-oriented
• Relationship builder both externally & internally
• Excellent verbal and written skills with the ability to communicate at all levels within the organization
• Can work effectively both independently and in a team
• undefined

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment.