Allocations Administration Assistant

MicroSourcing; Pasig; Hybrid; PHP 246,000 - 335,000; Full time

Benefits offered by this job

Above-market pay

Healthcare coverage from day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is hiring an Allocations Administration Assistant in Ortigas, Pasig City. This hybrid role supports customer service, administration, and daily operations, performing booking management, records maintenance, and client communications. After training, you’ll work independently with guidance as needed.

Key duties include handling calls, updating databases, and coordinating staffing with the team to meet client needs. A strong service mindset and teamwork are essential.

Qualifications

• Strong customer service focus and professional interaction with clients and staff.
• Ability to work in a team and contribute to shared goals.
• General administrative knowledge and clerical skills.
• Professional phone etiquette and customer service experience preferred.
• Good multitasking and ability to stay composed under pressure.

Responsibilities

• Handle incoming calls and client bookings with a high standard of service.
• Maintain accurate records in the database per training.
• Respond to emails and booking platform notifications in a timely manner.
• Check in with clients to confirm staffing needs and support retention.
• Collaborate with team to complete tasks and improve workflow.
• Follow daily and weekly task lists and escalate as needed.

Skills

Strong customer service

Teamwork

General administration

Phone etiquette

Multitasking

Attention to detail

Basic computer literacy

Job description

Position: Allocations Administration Assistant

Work setup: Hybrid | Shifting

Location: Ortigas, Pasig City

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

This position provides essential support across customer service, administration, and the day-to-day operations of Firstcall HEALTH. A key focus of this role is delivering exceptional customer service while working collaboratively with the team to complete set tasks, supporting overall service quality, staff retention, and responsiveness to industry trends. Duties are completed under guidance and in accordance with established procedures and instructions from senior staff. Following the completion of training, the expectation is that you will be confident and capable of working independently.

Key Responsibilities

• Manage incoming phone calls, including client booking/shift requests and enquiries from existing or prospective staff, ensuring a high standard of customer service at all times.
• Maintain accurate records within the database, in line with provided training.
• Monitor, action, and respond to client emails and online booking platform notifications (refer to the training manual for detailed processes).
• Conduct regular check-ins with clients to confirm staffing requirements are met, build strong working relationships, and support ongoing client and staff retention.
• Work collaboratively with team members to complete shared tasks, contribute to workflow efficiency, and support consistency in meeting industry expectations and trends.
• Complete all tasks outlined in the daily and weekly task lists.
• Communicate any matters requiring follow-up to the team via the TEAMS platform during business hours (9am–5pm) or at the end of your shift.
• Follow all reasonable and lawful directions issued by the company.

Perform Additional Duties As Required By The Company.

Personal Specifications – Skills and Attributes

• Strong customer service focus, with the ability to engage professionally and respectfully with clients and staff.
• Ability to work effectively as part of a team, contributing to shared goals and consistent service delivery.
• General administration knowledge.
• Professional phone etiquette and preferable experience in customer service.
• Strong multitasking ability and the capacity to remain composed under pressure.
• High attention to detail, both in digital work and communication with staff.
• Basic computer literacy with the ability to adapt to new systems, processes, or technological updates.

Compliance

Adhere to all company policies and procedures as amended from time to time.
Comply with all company Occupational Health & Safety (OH&S) standards and guidelines.
Follow safe work practices in accordance with OH&S requirements.
Uphold the company Code of Conduct at all times.
Ensure adherence to all standard operating procedures.
Participate in scheduled performance reviews.
Follow all reasonable and lawful instructions issued by the company.

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About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply