Administrative & Power BI Reporting Specialist

Credit Guarantee and Investment Facility; Metro Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

Credit Guarantee and Investment Facility (CGIF) is seeking an Administrative Assistant to provide comprehensive support to the Deal Operations Department. The role focuses on administrative services, reporting assistance, data management, and coordination with internal and external stakeholders.

The AA will handle schedules, reporting formatting, data consolidation, and travel-related tasks while ensuring compliance with CGIF policies.

Qualifications

• Minimum 2 years of experience in a financial institution or rating agency.
• Ability to analyze, validate, and present financial, operational, and numerical data for reports.
• Proficiency in MS Office applications (Excel, PowerPoint) and Power BI.
• Excellent command of written and spoken English.

Responsibilities

• Manage schedules, meetings, and travel requirements; online calls; and correspondences required by the supervisors and team members.
• Assist in the preparation, consolidation, validation, and formatting of DOD reports, management reports, Board and Committee papers, office memoranda, presentations, background materials, and other related documents as requested by the VPO, supervisors, and other departments.
• Assist in gathering, consolidating, validating, and maintaining operational and reporting data, including support for Power BI dashboard validation and the Guarantee Portfolio, to ensure consistency and accuracy of information.
• Assist in coordinating information and supporting periodic internal and external reporting requirements, including reports requested by management, the board, committees, and external stakeholders.
• Prepare mission-related requests, authorizations, and reimbursements of business travel for staff in accordance with CGIF’s travel policy.
• Coordinate administrative procurement requirements, assigned subscriptions, payment processing, and related documentation in accordance with CGIF policies and procedures. Ensure that all correspondence and documents are correctly typed, prepared, and submitted on time in compliance with CGIF standards.
• Ensure that all incoming mail is properly distributed and brought to the attention of the concerned staff and that outgoing correspondence/mail is dispatched on time.
• Provide efficient reception services by screening incoming telephone calls, taking accurate messages, and dealing with queries from internal/external callers, to ensure they are communicated in a timely manner to the concerned staff.
• Maintain accurate electronic and physical records, departmental trackers, contacts, and document repositories to ensure efficient retrieval, proper record management, and compliance with CGIF standards. Close coordination with other CGIF EAs/AAs and departmental teams.
• Any other relevant duties that may be assigned based on business needs.

Skills

MS Office

Data analysis

Communication skills

English proficiency

Time management

Education

Bachelor's degree in Finance, Economics, Investment, Accounting or equivalent

Tools

Power BI

Microsoft Excel

PowerPoint

Job description

Credit Guarantee and Investment Facility (CGIF) is seeking an Administrative Assistant to provide comprehensive support to the Deal Operations Department. The role focuses on administrative services, reporting assistance, data management, and coordination with internal and external stakeholders.

The AA will handle schedules, reporting formatting, data consolidation, and travel-related tasks while ensuring compliance with CGIF policies.