Administrative & Operations Coordinator

Insular Oil Corporation; Babatngon; On-site; PHP 201,000 - 335,000; Full time

Job summary

Insular Oil Corporation is seeking an Office Management professional to handle courier transmissions, records custody, canteen coordination, supplier payments, and office supplies. The role requires strong organizational skills, time management, and the ability to work with multiple departments.

Responsibilities also include HR support such as payroll timekeeping and onboarding, with additional duties as assigned.

Qualifications

• Bachelor’s degree in Office Management or related field.
• Ability to prioritize tasks and handle multiple activities.
• Strong organizational and time management abilities.
• Ability to work well with teams and handle requests from multiple departments.
• Ability to plan, coordinate and execute events from concept to completion.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Reliable with strong work ethic.
• With experience in Timekeeping.

Responsibilities

• Transmitting documents/packages via courier and coordinating pick-ups.
• Control and determine validity of items sent by sea or air freight.
• Coordinate with departments and billing for waybills.
• Prepare RFPs for payments and release checks to providers.
• Custodian of records: ensure proper transfer and safekeeping of documents.
• Maintain and update file of all records and disposed records.
• Coordinate with canteen concessionaire on meal subsidies and safety.
• Prepare monthly meal monitoring reports.
• Coordinate with suppliers/service providers and release payments.
• In-charge of issuing non-consumable office supplies and monitor inventory.
• Assist with HR services such as payroll timekeeping, recruitment, and onboarding.
• Perform other duties as assigned.

Skills

Prioritization

Time management

Organization

Teamwork

Event planning

Timekeeping

Education

Bachelor’s degree in Office Management or Business-related field

Tools

Microsoft Office

Job description

Insular Oil Corporation is seeking an Office Management professional to handle courier transmissions, records custody, canteen coordination, supplier payments, and office supplies. The role requires strong organizational skills, time management, and the ability to work with multiple departments.

Responsibilities also include HR support such as payroll timekeeping and onboarding, with additional duties as assigned.