Administrative Coordinator

Stolt-Nielsen; Mandaluyong; Hybrid; PHP 223,000 - 357,000; Full time

Benefits offered by this job

Hybrid work set-up

Competitive pay and benefits package

Job summary

Stolt-Nielsen is seeking an Administrative Coordinator for its Global Shared Service Centre in a hybrid setup. You will support the Controller/General Manager and the GSSC team with administrative tasks, procurement requests, travel, and records management.

The role requires strong organizational skills and the ability to handle multiple priorities in a fast-paced global environment. Experience with ERP systems and confidential information handling is valued.

Qualifications

• Candidates should have a background in administrative support.
• Experience with shared services or executive support is preferred.
• Familiarity with procurement processes and ERP systems is desirable.

Responsibilities

• Provide administrative and operational support to GSSC leadership.
• Coordinate documentation, travel, and office supplies.
• Support meetings, maintain records and distribution lists.
• Assist with Business Continuity Planning activities.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Attention to detail

Time management

Communication

Discretion

Procurement awareness

Education

College degree in Business/Office Admin

Tools

Microsoft Office

Job description

Job Description:

Are you interested in joining the world of international storage and distribution of bulk liquids, tankers, terminals, aquaculture & LNG? Stolt-Nielsen's fast growing Global Shared Service Centre is looking for an Administrative Coordinator.

Stolt-Nielsen Limited (SNL) is the specialist storage and transportation provider for bulk liquids: chemicals, clean petroleum, gases, vegetable oils, biofuels and oleochemicals. We also focus on opportunities in aquaculture & LNG. Stolt-Nielsen plays an essential part in the global supply chain and every one of our people contributes to our success.

What you will be doing

The Admin Coordinator is responsible in providing comprehensive administrative and management support to the GSSC Controller/General Manager and the entire GSSC team. He / She will coordinate documentation, procurement requests, office supplies, travel, employee engagement activities, and other day-to-day administrative requirements.

He / She will also support management meetings, maintain organizational records and communication lists, and assist with Business Continuity Planning (BCP) activities. The role requires strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities and ad hoc requests in a fast-paced global environment.

Key Responsibilities

• Provide administrative and operational support to the Controller/General Manager and GSSC management team.

• Prepare check cancellation letters and coordinate the routing of remittance and PDC checks for signature.

• Process PO requisitions and coordinate GSSC supplies and equipment issuance.
• Support BCP requirements, including power bank issuance and tracking.
• Coordinate GrabFood orders for trainings and employee engagement activities and monitor monthly Grab invoices.
• Maintain and update the GSSC organizational chart and email distribution lists.
• Act as ManCom Secretary, including scheduling meetings, coordinating requirements and taking minutes.
• Handle confidential information and ensure proper documentation and record keeping.
• Coordinate with internal departments, suppliers, and other stakeholders to ensure timely completion of requests.
• Perform other administrative and ad hoc tasks (i.e. travel/visa requirements) as assigned by the Controller/General Managers

Qualifications

• Graduate of any College Degree preferably in Business Administration, Management, Office Administration, or a related field

• Relevant experience in administrative support, shared services, executive support, or a similar role.

• Experience with procurement processes, PO requisitions, bank checks, travel assistance and ERP systems.

• Proficient in Microsoft Office applications, particularly Outlook, PowerPoint, Word, and Excel.

• Able to handle confidential information with discretion and professionalism.

• Excellent written and verbal communication skills.

• Strong organizational skills with excellent attention to detail and accuracy.

• Strong coordination, follow-up, and time-management skills.

• Ability to work independently, manage multiple priorities, and meet deadlines.

• Proactive, dependable, and service-oriented with a strong willingness to support a fast-paced global organization.

What we offer

• You will be part of an international organization with opportunities for personal growth.

• Competitive pay, perks and benefits package.

• Hybrid work set-up.

Disclaimer for recruitment agencies

We don't accept any unsolicited applications or CVs from recruitment and selection agencies.

Got questions about the process? Contact Katrinka Bañez ([e-mail]).